Accountant

JOB DESCRIPTION

Position: Accountant

Department: Accounts & Commercial

Experience Required: 710 Years

Employment Type: Full-Time

Job Summary

We are looking for an experienced and detail-oriented Accountant to manage day-to-day accounting operations, accounts payable and receivable, taxation, export documentation, commercial activities, and vendor coordination. The ideal candidate should have hands-on experience with Tally and Zoho Books, international transactions, GST and VAT compliance, and export-import documentation.

The candidate will be responsible for maintaining accurate financial records, ensuring timely payments and collections, supporting commercial operations, and coordinating with clients, vendors, banks, freight forwarders, and customs agents.

Key Responsibilities

1. Accounting & Financial Management

• Manage day-to-day accounting operations using Tally and Zoho Books.
• Handle Accounts Payable (AP) and Accounts Receivable (AR).
• Prepare and process invoices, receipts, payment vouchers, and other accounting transactions.
• Reconcile bank statements and ensure the accuracy of financial records.
• Handle foreign currency transactions and monitor exchange rate fluctuations.
• Prepare purchase orders in Zoho Books.
• Maintain and update purchase, sales, payment, invoice, and other daily registers.
• Manage purchase-related activities and maintain accurate stock and inventory records.

2. Commercial & Export Documentation

• Prepare Proforma Invoices, Commercial Invoices, Packing Lists, and other export-related documents.
• Prepare and coordinate the issuance of Certificates of Origin.
• Review and manage international shipping documents, including Bills of Lading and Certificates of Origin.
• Coordinate with freight forwarders and customs agents to ensure smooth export clearance.
• Coordinate with agents for embassy attestation of documents, ensuring compliance with the legal and trade requirements of destination countries.
• Maintain proper records of export and commercial documentation.

3. Payments & Collections

• Monitor payment schedules and ensure timely processing of vendor payments.
• Follow up with customers for outstanding payments and ensure timely collections.
• Process SWIFT transfers, wire transfers, and multi-currency payments.
• Track overdue receivables and escalate delayed payments to management.
• Coordinate with banks and financial institutions regarding international payments and trade finance.
• Provide regular updates on outstanding payments and collection status.

4. Taxation & Statutory Compliance

• Handle GST and VAT calculations, working papers, and return filing.
• Ensure compliance with applicable tax regulations and statutory requirements.
• Maintain accurate financial records and supporting documentation.
• Assist in internal and external audits by providing the required financial records and documents.
• Ensure proper filing and maintenance of accounting and tax-related records.

5. Sales & Commercial Coordination

• Maintain and update enquiry, quotation, sales order, and other commercial registers.
• Prepare and send quotations, proposals, Proforma Invoices, and commercial contracts.
• Process and track sales orders to ensure accuracy and timely delivery.
• Coordinate with sales, accounts, and other internal departments to ensure smooth order processing.
• Maintain organized records of sales transactions and commercial correspondence.
• Provide regular updates on quotations, orders, payments, and other commercial activities.

6. Vendor Management & Prequalification

• Manage vendor prequalification processes, particularly for ADNOC.
• Prepare and submit company profiles, certifications, compliance documents, and other required records.
• Coordinate with internal teams to ensure timely submission and renewal of vendor registration documents.
• Maintain updated vendor records and ensure compliance with customer-specific requirements.

7. Project Coordination

• Act as a coordination point between clients, vendors, and internal departments.
• Monitor project milestones, deliverables, and timelines.
• Follow up with concerned departments to ensure timely completion of project-related activities.
• Maintain project-related records and provide regular progress updates to management.

8. Register Maintenance & Reporting

• Maintain and regularly update the PTR register, ensuring accuracy and completeness.
• Maintain all accounting, purchase, sales, payment, invoice, enquiry, quotation, and stock registers.
• Prepare periodic reports on outstanding payments, collections, purchase activities, and commercial operations.
• Ensure proper documentation, record keeping, and timely reporting to management.

Required Skills & Qualifications

• Bachelor's degree in Commerce (B.Com) or an equivalent qualification in Accounting or Finance.
• 5–8 years of relevant experience in accounting, commercial operations, and export documentation.
• Hands-on experience with Tally and Zoho Books.
• Strong knowledge of Accounts Payable, Accounts Receivable, bank reconciliation, and financial reporting.
• Practical knowledge of GST, VAT, and tax return filing.
• Experience in export documentation, international transactions, and foreign currency payments.
• Knowledge of SWIFT transfers, wire transfers, and international banking procedures.
• Experience in preparing commercial invoices, packing lists, Certificates of Origin, and shipping documents.
• Familiarity with vendor prequalification processes, particularly ADNOC.
• Proficiency in MS Excel and other MS Office applications.
• Strong organizational, communication, coordination, and problem-solving skills.
• Ability to manage multiple tasks, maintain accurate records, and meet deadlines.

Benefits

• Health Insurance
• Paid Sick Leave

Leave Encashment Role & responsibilities

Preferred candidate profile