AM/DM Administration

• The Admin Manager is responsible for managing and supervising the overall administrative operations of the
• organization. The role ensures smooth day-to-day office functioning, Monitor Admin services for construction site,
• effective facility management, employee support, vendor coordination, cost control, and compliance with company
• policies and procedures.
• Key Roles and Responsibilities
• 1. Office Administration

• Manage daily administrative and office operations & construction site
• Ensure the smooth functioning of site/ office facilities and infrastructure.
• Maintain office records, files, registers, and documentation.
• Develop and implement administrative policies and procedures.
• Monitor office supplies, stationery, and other requirements.

2. Facility Management

• Oversee housekeeping, security, maintenance, and transportation.
• Ensure proper maintenance of office buildings, equipment, and assets.
• Coordinate repairs, maintenance, and facility-related activities.
• Ensure a clean, safe, and organized working environment.

3. Vendor & Procurement Management

• Identify, negotiate, and coordinate with vendors and service providers.
• Manage purchase requests and procurement of office materials.
• Monitor vendor performance and service quality.
• Verify bills, invoices, and payment-related documentation.

4. Employee & HR Administration

• Coordinate employee joining and exit formalities.
• Maintain employee attendance and leave records.
• Support HR in recruitment coordination and employee engagement activities.
• Manage employee ID cards, access cards, and other administrative requirements.
• Address employee administrative concerns.

5. Budget & Cost Control

• Prepare and monitor the administration department's budget.

• Control administrative expenses and identify cost-saving opportunities.
• Monitor expenses related to housekeeping, security, transportation, and maintenance.
• Ensure proper utilization of company resources.

6. Compliance & Safety

• Ensure compliance with applicable statutory requirements and company policies.
• Maintain licenses, agreements, insurance, and other administrative documents.
• Coordinate fire safety, emergency preparedness, and workplace safety activities.
• Conduct regular inspections and audits.

7. Team Management

• Supervise and guide the administration team.
• Allocate responsibilities and monitor team performance.
• Conduct regular reviews and ensure timely completion of tasks.
• Maintain discipline and professional standards.

Key Skills & Competencies

• Excellent communication and interpersonal skills.
• Leadership and team management.
• Vendor and negotiation management.
• Budgeting and cost control.
• Problem-solving and decision-making.
• Time management and multitasking.
• Knowledge of MS Office and administrative software.
• Strong organizational and coordination skills.

Educational Qualification & Experience

• Education: Bachelor's degree minimum
• Experience: 58 years of experience in administration, preferably with 2–3 years in a managerial role + Manufacturing site &

construction site experience is must

• Computer Skills: MS Excel, Word, PowerPoint, and email communication.