Accounts Executive And Administrator

Date: 10/11/26

: Accounting & Documentation, GST, Eway bills, Book keeping, Site Expenses.

Department: Accounts & Administration.

Designation: Accounting & Documentation Coordinator, Office Administrator

Reporting To: Management.

Job Location: Hitech Plaza, Shanti Nagar, Andheri East, Mumbai 400093.

Timing: Monday to Friday: 9:30 AM to 6 PM, Saturday: 9:30 AM - 1:30 PM

Sunday: Holiday.

Holidays: Sunday's, Selected Bank & Religious Holidays.

Annual Leave: 10 Days Annually.

Sick / Incidental Leave: 1 Week Annually.

Salary: Rs 18000 - 25000 Per Month depending on Experience, Written test and Interview.

Experience: Atleast 1 Year. (Preference will be given to candidates living close to the office location), Freshers can apply as well.

Email your resume to: alwyn.quadros@gmail.com, WhatsApp: 9920803232.

Role Objective

To manage the company's office administration, employee documentation, routine office and site expenses, compliance records, online research in an organised and timely manner.

Key Responsibilities

1. Accounting & GST filing. (skill set: Tally Prime, or advanced Excel , ZOHO, Quickbooks)

• Focuses on preparing and filing GST returns (such as GSTR-1 and GSTR-3B), matching purchase and sales data with the GST portal, tracking Input Tax Credit (ITC), and managing tax notices.

• Manages incoming vendor bills, tracks outgoing payments (accounts payable), generates customer invoices, and follows up on pending customer payments (accounts receivable).

• Handles foundational daily bookkeeping, records journal entries, and updates general ledgers under supervision.

• Specializes in matching company ledger records with bank statements to clear discrepancies, check cleared checks.

• Compiles financial data, prepares daily or monthly cost sheets, and builds Excel reports to help management track business performance.

• Manages employee salary processing, PF/ESI/TDS deductions, and employee payment records.

• Oversees stock movements, checks incoming and outgoing goods, and generates accurate commercial or tax invoices.

2. Allied Office Administration work:

• Maintain office agreements and monitor their renewal dates and timely rents.

• Process and maintain records of monthly electricity, internet and other office bills.

• Coordinate compliance documentation, including GST and IEC-related updates.

• Assist with website activation and synchronisation of official email accounts with Google services.

• Maintain organised physical and digital records of office-related documents.

• Coordinate with vendors and service providers for routine office requirements.

3. HR Documentation:

• Collect, verify and compile documents of all employees.
• Maintain employee files in physical and digital formats.
• Record and update daily attendance.
• Maintain employee leave records.
• Prepare monthly attendance summaries and salary slips.
• Coordinate medical insurance for employees.
• Coordinate life insurance documentation for employees.
• Maintain Workmen Compensation Insurance records for site contractors and eligible workers.
• Monitor renewal dates of employee and contractor insurance policies.
• Maintain confidentiality of employee records and personal information.

4. Site and Office Expense Management:

• Record all project-wise site expenses in Excel, Google Sheets or the Zoho application.
• Collect and organise bills, invoices, vouchers and payment records.
• Maintain separate records for material, labour, machinery, travel and administrative expenses.
• Record and monitor routine office expenses.
• Prepare weekly and monthly expense summaries for management.
• Coordinate with site engineers to obtain pending expense details and supporting bills.
• Report missing bills, duplicate entries or unusual expenses to management.
• Labelling and dispatching couriers to Clients, banks another stake holders.

5. Research and Database Management

• Develop and regularly update the companys client database.
• Research prospective clients, consultants, architects, schools, clubs, developers and sports organisations.
• Maintain contact details and records of communication and follow-ups.
• Conduct vendor and service-provider research whenever required.
• Assist management with basic online research and data compilation.

Preferred Required Skills.

• Working knowledge of Microsoft Excel, Word and Google Workspace.
• Basic knowledge of Zoho applications will be preferred.
• Good documentation, filing and record-management skills.
• Ability to prepare expense statements and simple reports.
• Good written and verbal communication skills.
• Ability to coordinate with employees, contractors, vendors and service providers.
• Attention to detail and ability to maintain confidentiality.
• Ability to prioritise tasks and meet deadlines.

Performance Expectations

• Office bills and renewals must be tracked and completed before their due dates.
• Employee attendance, leave and salary records must be updated accurately.
• Site and office expenses must be recorded with the necessary supporting documents.
• Employee and contractor insurance records must remain valid and up to date.
• Drawings must be properly named, revised, filed and submitted within the assigned timelines.
• Client and vendor databases must be regularly updated.
• All company and employee information must be handled confidentially.

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