Senior Administration Manager

(Key Accountabilities) -

• Supervising the day-to-day operations of the administrative department and staff members.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Overseeing special projects and tracking progress towards company goals.
• Building and expanding on skills by engaging in educational opportunities.
• Stellar internal and external customer service focus
• The ability to manage multiple priorities simultaneously - orientated on results
• Ensure smoothness of day-to-day operations w.r.t administrative upkeep of the overall facility including security, safety, housekeeping, canteen, travel arrangements, hotel bookings, stationary & other consumable inventories.
• Work closely with the Management team & external agencies for specific Project Management works in case of any future expansions coming up either in Vadodara OR elsewhere in India.
• Coordinate office requirements for space planning, furniture, IT, security, and other related administrative activities.
• Support events teams and collaborate with Global event teams to support all kinds of events/activities being planned at AIS.
• Track budgets and performance to plan associated with Facilities OpEx annual budgets, forecasting, and CapEx planning

Qualification -

• Bachelors degree in business administration, management, or a related field.
• Exceptional leadership and time, task, and resource management skills.
• Strong problem-solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
• Proficiency with computers, especially MS Office.
• Ability to plan for and keep track of multiple projects and deadlines.
• Familiarity with budget planning and enforcement, human resources, and customer service procedures.
• Willingness to continue building skills through educational opportunities.