Assistant Manager Admin

Role & responsibilities:

General Administration

Managing Infrastructure

• Managing and ensuring proper functioning of all office infrastructure like ACs, office equipment like printers, vending machine, fire alarm etc.
• Managing para professionals related infrastructure matters like electrician / plumber / carpenter etc.
• Managing BMC inspection, facility audit etc. from time to time

Facility Management - Housekeeping / Security / Catering Services

• Assigning Duties to Housekeeping & Security
• Stationery / Courier
• Catering
• Transport

Purchase Material/Service in consultation with Central Procurement Team (CPT).

• Identifying Vendor
• Inviting Quotes
• Comparing Quotes
• Negotiating Quotes
• Defining SLAs
• Preparing Purchase Requisition and Purchase Order
• Accepting materials as per the terms of the PO
• Accepting bills, checking & releasing for payment to Finance

Vendor Management

• Assisting CPT team by providing inputs for suggesting rates
• Monitoring performances of vendors and providing input to CPT team
• Distributing vendor performance report to concerned stakeholders
• Maintain copies of contract/agreement as received from CPT
• Meeting vendors to discuss issues in case of poor service quality etc.

Managing Admin Budget

• Monitoring the expenses related to general admin
• Suggesting cost saving measures from time to time without compromising on quality and timeliness of delivery
• Executing cost saving measures
• Preparing report and presenting on cost savings at least half yearly

ADDITIONAL RESPONSIBILITIES:

• Events(Domestic & International), Travel, Transport & Accommodation.
• Look into travel requirements like ticketing, forex etc. in case the Travel SPOC is unavailable
• Planning and organizing employee events like Festivals, picnic, annual day etc.
• Look into compliance requirements related to the facility, transport etc.

Preferred candidate profile:

• Graduate
• Around 5-6 years experience in administration.
• High integrity with no adverse records in past
• Strong negotiation skills
• Expert user of Excel
• Articulate, excellent interpersonal, written, verbal, listening communication skills
• The ability to work independently and in small teams, partner effectively cross-group, and manage multiple priorities and deliverables concurrently