Administration Executive

Admin Executive

Department: Administration

Location: Gurugram

Experience: 2–5 Years

Salary Budget: 30,000–35,000 per month

Industry: Real Estate

Job Summary

We are looking for a proactive and detail-oriented Admin Executive to manage office administration, travel desk operations, timesheet management, and MIS reporting. The candidate should have strong coordination, organisational, and Excel skills, along with working knowledge of airline and travel booking portals such as Amadeus, Galileo, or IATA-related systems.

Key Responsibilities

1. Office Administration

• Manage day-to-day office administration and ensure smooth office operations.
• Coordinate with vendors for office supplies, maintenance, housekeeping, and other facility requirements.
• Maintain administrative records, invoices, and documentation.
• Monitor office expenses and support cost-control initiatives.

2. Travel Desk Management

• Manage domestic and international travel bookings, including flights, hotels, cabs, and itineraries.
• Coordinate travel arrangements for employees and management.
• Handle booking modifications, cancellations, rescheduling, and travel-related queries.
• Maintain travel records, expense reports, and booking trackers.
• Coordinate with travel agencies and vendors for competitive rates and timely services.

3. Timesheet Management

• Maintain and monitor employee timesheets and attendance-related records, as applicable.
• Follow up with employees and department heads for timely timesheet submission and approvals.
• Track pending, missing, and incorrect timesheet entries.
• Prepare periodic timesheet reports and share them with the concerned departments.

4. MIS and Reporting

• Prepare daily, weekly, and monthly MIS reports related to administration, travel expenses, and timesheets.
• Maintain trackers, databases, and records using MS Excel.
• Analyse data, identify discrepancies, and ensure timely and accurate reporting.
• Support management with data compilation and administrative reports.

Required Skills

• Proficiency in MS Excel, including formulas, lookups, PivotTables, and data management.
• Working knowledge of Amadeus/Galileo and airline booking processes; IATA-related knowledge is preferred.
• Strong coordination, communication, and vendor-management skills.
• Excellent organisational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Good written and verbal communication skills.

Qualifications and Experience

• Graduate in any discipline; a qualification in Travel & Tourism or Administration is an advantage.
• 2–5 years of relevant experience in office administration, travel desk operations, and MIS.
• Prior experience handling corporate travel bookings and timesheet reporting will be preferred.

Compensation

30,000–35,000 per month, depending on experience and suitability.

Preferred Candidate Profile

A reliable, organised, and hands-on professional who can independently manage office administration, corporate travel coordination, timesheet tracking, and MIS reporting.Role & responsibilities

Preferred candidate profile

Perks and benefits