Executive Assistant (Procurement) - Real Estate

Job description / Role

We are seeking an Executive Assistant, Procurement to support the Executive Director in Abu Dhabi, UAE. This role requires delivering high-level administrative support to ensure the efficient operation of the Executive Directors office and contributing to the success of strategies and objectives.

• Provide comprehensive administrative support, including task coordination, presentations, and approval processing.
• Manage the Executive Director’s calendar, communications, expense reports, and confidential correspondence.
• Serve as a liaison between the Executive Director and senior leaders, departments, and external stakeholders.
• Coordinate executive and departmental meetings, including minutes, action tracking, and filing.
• Prepare and edit documents such as letters, memos, agendas, meeting notes, and presentations.
• Compile periodic and ad?hoc reports by collaborating with relevant teams.

• Support procurement-related projects by producing documents, reports, and presentations.
• Manage approval workflows by gathering and validating necessary information.
• Arrange and manage travel logistics and itineraries for the Executive Director.
• Plan and deliver procurement events, handling logistics, invitations, and budgets.
• Follow up on actions, deadlines, and commitments, maintaining an updated action register.
• Provide full administrative support to the Tender Committee, including agendas, document circulation, scheduling, and minutes.
Track actions, decisions, and approvals from the Tender Committee and ensure proper documentation and follow-through.

• Bachelor’s degree (or equivalent) in Business Administration or related fields.
• Proficiency in MS Office (Excel, PowerPoint, Word).
• 4+ years of experience supporting C-Level Executives, with at least 2 years in the UAE.

About the Company

Service

Our aim is to provide our clients and candidates with a consistent, quality service that goes beyond the norm, giving them peace of mind and complete trust in our ability to meet their needs.

Knowledge

Big Fish consultants specialise in their fields and have extensive experience in the region and beyond. We take pride in our knowledge and network and believe that our relationships are built on trust and integrity and are made for the long term.

Care

At Big Fish, as well as caring for the people we work with, we also care about the world and environment we live in, thats why Big Fish support initiatives that promote human welfare, environmental protection and sustainability.