HR & Admin Manager

HR & Admin Executive

Operations Hub, Dehradun · Supporting Dubai · Riyadh

Location: Dehradun, India (remote support for Dubai, Riyadh operations)

Type: Full-time

Reports to: Chief Executive Officer

Working hours: Aligned to UAE business hours

About bnbme

bnbme Holiday Homes is a hospitality-first short-term rental management company operating across Dubai, Riyadh and London, with an operations hub in Dehradun. We pair a premium guest experience with disciplined operations and a strong culture of technology and automation.

The Role

You are the operational backbone of the business — owning HR processes, company administration, payroll preparation and executive coordination across our markets. You will work closely with the leadership team and with our AI tools to keep the business running smoothly, accurately and on time.

Key Responsibilities

People & HR

• Manage the HRMS (Zoho People) end-to-end — employee records, attendance, leaves and data integrity
• Coordinate & execute the recruitment pipeline — job posts, screening, scheduling, assessments, offer and onboarding admin
• Prepare payroll inputs across India, Saudi and Dubai from Zoho — deductions, advances, leaves and fines
• Manage offboarding — exit and full & final settlement preparation (UAE government steps coordinated with the PRO)
• Responsible for the ENPS
• Maintain company culture

Administration & Assets

• Maintain the company asset register (devices, SIMs, laptops, accommodation, vehicles) and renewals; coordinate physical handovers in Dubai
• Process medical insurance claims online
• Coordinate outsourced IT support and maintain the internal IT knowledge base
• Liase between management and external vendors
• Price comparisons for new products that need to be purchased
• Verify and approve admin expenses

Executive Coordination

• Manage the CEOs calendar, inbox triage and meeting scheduling 
• Track action items and follow-ups across stakeholders
• Prepare agendas, slides and reports as needed
• Coordinate and manage CEO travel
• Followups on the Ceo behalf
• Manage CEO email and banking

What You Bring

• 5–7 years in HR and office administration or executive assistant experience
• Hands-on payroll preparation experience
• HRMS experience (Zoho People a strong plus)
• Excellent written and spoken English
• Highly organised, detail-oriented and discreet with confidential information
• Proactive and ownership-driven, comfortable working independently
• Comfortable using AI tools (Claude / ChatGPT) in daily work
• Able to align working hours with UAE business hours

Nice to Have

• Has worked in an international / multinational environment and is now based in Dehradun
• Experience supporting multi-country operations
• Exposure to UAE labour processes (MOHRE)
• Recruitment coordination experience

Tools Youll Use

Zoho People & Payroll · Microsoft 365 (Outlook, Teams, SharePoint) · ClickUp · Claude / ChatGPT/ AI assistants

First 90 Days — Success Looks Like

• Zoho People setup and running cleanly; payroll inputs delivered on time and accurate
• Recruitment Ai tool created to support in the recruitment process.
• Asset register accurate and current
• CEO calendar and follow-ups fully under control

Our culture: Passion · Make It Happen · All In · Win-Win · WOW· Grow · Loyalty