Account Executive- Aanganshobha Interior

Accounts Executive & HR Administrator

Company: Aanganshobha Interior

Location: Pune

Department: Accounts, Finance & Human Resources

Reporting To: Management / CEO

Position: Accounts Executive cum HR

1. Key Responsibilities – Accounts & Finance

1. Prepare and maintain project-wise BOQs (Bill of Quantities), cost sheets and quotations in coordination with the Design and Sales teams.
2. Prepare customer invoices, proforma invoices, payment receipts and other financial documents.
3. Maintain records of customer advances, outstanding payments and vendor payments.
4. Track project-wise expenses, material purchases and execution costs.
5. Maintain daily accounting entries, expense records and financial documentation.
6. Coordinate with vendors, suppliers and clients regarding bills, invoices and payments.
7. Maintain accounts payable and receivable records.
8. Assist in GST documentation, TDS records and coordination with external accountants/CA.
9. Prepare monthly financial reports, payment summaries and expense statements.
10. Ensure proper documentation and financial records for every project.

2. Key Responsibilities – Human Resources (HR)

1. Maintain employee records, joining documents, KYC and employment agreements.
2. Manage daily employee attendance, leave records and late-coming reports.
3. Prepare monthly payroll and salary statements.
4. Calculate salaries, incentives, deductions, reimbursements and overtime wherever applicable.
5. Coordinate salary disbursement with management and the accounts team.
6. Handle employee onboarding, induction and exit formalities.
7. Maintain employee performance records and appraisal documentation.
8. Coordinate recruitment, interview scheduling and candidate follow-ups.
9. Maintain employee discipline and communicate company policies.
10. Prepare offer letters, appointment letters, internship letters, experience letters and other HR documents.

3. Attendance & Payroll Management

• Maintain daily attendance records for all employees.
• Track late arrivals, early departures, leaves and absenteeism.
• Prepare monthly attendance sheets.
• Process payroll based on approved attendance and salary structures.
• Maintain salary slips and payroll records.
• Ensure timely salary processing and proper documentation.
• Maintain confidentiality of employee salary and personal information.

4. BOQ & Project Documentation

• Prepare detailed BOQs for residential and commercial interior projects.
• Coordinate with designers and project managers for quantities and material specifications.
• Maintain project-wise material cost and pricing records.
• Prepare invoices as per approved quotations and project milestones.
• Track customer advances, running payments and final settlements.
• Maintain vendor quotations, purchase orders and work-related financial documentation.
• Ensure BOQ accuracy and proper cost calculations before submission.

5. Daily Reporting & Working Discipline

• Morning office reporting: 10:30 AM.
• Maintain daily updates of accounts, HR and project documentation.
• Submit attendance and leave updates to management.
• Ensure BOQs and invoices are prepared within the required timelines.
• Provide regular outstanding payment and expense reports.
• Participate in management meetings and internal coordination.
• Maintain organised physical and digital records.

6. Performance KPIs

Accounts & Finance

• Accuracy of BOQs and invoices.
• Timely preparation of quotations and financial documents.
• Project-wise expense tracking.
• Timely payment follow-ups and outstanding reports.
• Accuracy of accounts and financial records.

HR & Administration

• Accurate attendance and leave management.
• Timely and error-free payroll processing.
• Employee documentation and HR record maintenance.
• Recruitment and joining formalities.
• Timely preparation of HR letters and reports.

7. Candidate Requirements

• Graduate in Commerce (B.Com preferred).
• 2–4 years of experience in Accounts and HR Administration preferred.
• Good knowledge of MS Excel, Word and accounting software.
• Knowledge of BOQ preparation, billing, invoicing and cost calculations.
• Understanding of payroll, attendance and HR documentation.
• Basic knowledge of GST, TDS and statutory accounting compliance.
• Good communication, coordination and organisational skills.
• High attention to detail, confidentiality and accountability.
• Experience in Interior Design, Construction or Real Estate companies will be an advantage.

8. Our Expectations

We are looking for a responsible, organised and detail-oriented professional who can independently manage the company's day-to-day accounting, BOQ preparation, invoicing, employee attendance, payroll and HR administration.

The candidate must ensure financial accuracy, employee discipline, timely documentation and smooth coordination between Sales, Design, CRM and Execution teams.

Aanganshobha Interior – Transforming Spaces into Stunning Stories.Role & responsibilities

Preferred candidate profile