Purchase Executive

Role Overview:

Key Roles & Responsibilities

• Manage end-to-end procurement activities including sourcing, vendor evaluation, price negotiation, and purchase finalization.
• Float inquiries, collect quotations, and prepare comparative statements for management review and approval.
• Analyze vendor proposals based on pricing, quality, delivery timelines, and compliance with specifications.
• Negotiate commercial terms, payment conditions, and contractual agreements to achieve cost efficiency.
• Issue purchase orders and ensure accuracy in product specifications, quantities, and delivery schedules.
• Develop and maintain a reliable vendor base to ensure continuous supply and competitive pricing.
• Conduct regular market research to monitor price trends, alternative suppliers, and new product availability.
• Track and follow up on orders to ensure timely delivery and resolve any supply or quality issues.
• Coordinate with internal departments (Sales, Operations, Finance, Stores) to understand material requirements and maintain optimal inventory levels.
• Maintain organized procurement documentation including POs, contracts, tenders, invoices, and supplier records.
• Ensure compliance with company procurement policies, budget controls, and audit requirements.
• Support cost-saving initiatives and identify opportunities for process improvement in procurement operations.
• Participate in vendor meetings, site visits, and performance evaluations when required.

Qualifications & Experience

• Bachelor’s degree in Supply Chain Management, Commerce, Business Administration, Logistics, or a related field.
• 1–2 years of relevant experience in procurement, purchasing, or supply chain operations (experience level can be adjusted based on role seniority).
• Proven experience in handling vendor negotiations, tendering processes, and contract finalization.
• Strong understanding of procurement procedures, documentation, and inventory management practices.
• Experience in market research, price comparison analysis, and cost control initiatives.
• Familiarity with ERP systems or procurement software (SAP, Oracle, or similar systems preferred).
• Proficiency in MS Office applications, especially Excel for data analysis and reporting.
• Strong analytical, negotiation, and problem-solving skills.
• Excellent communication and interpersonal abilities with the capability to manage vendor relationships effectively.
• Ability to work under pressure, manage multiple tasks, and meet strict deadlines.
• Willingness to travel for vendor meetings, site inspections, or field visits when required.

Key Skills

• Vendor Management & Relationship Building
• Strategic Sourcing & Procurement Planning
• Tendering & Quotation Analysis
• Price Negotiation & Cost Optimization
• Purchase Order Management
• Market Research & Supplier Evaluation
• Contract Management & Documentation
• Inventory Coordination & Demand Planning
• ERP / Procurement Software Knowledge (SAP, Oracle, etc.)
• Advanced MS Excel & Reporting Skills
• Analytical & Decision-Making Abilities
• Communication & Interpersonal Skills
• Time Management & Multitasking
• Attention to Detail & Accuracy
• Problem-Solving & Conflict Resolution
• Compliance & Policy Adherence