Port Operations And SCM Officer

Job Title: Port Operations and SCM Officer

Location: Kandla (Gujrat)

Experience Required: 4-8 years

Department: Operations / Supply Chain

Reports To: Head Procurement-North

Role Overview:

We are seeking a proactive and detail-oriented Port Operations and SCM Officer to manage end-to-end port operations, supply chain activities, and sales coordination for petroleum and bitumen products (both bulk and packed). The role demands strong coordination skills across multiple stakeholders including port terminals, logistics partners, customs authorities, and customers to ensure smooth, timely, and accurate product movement.

Key Responsibilities:

Port & Terminal Operations

• Coordinate with container and bulk terminals for inbound and outbound product handling.
• Oversee receipt and delivery of packed or bulk Bitumen and other petroleum products.
• Ensure all operations at port adhere to safety, quality, and compliance standards.

Supply Chain & Logistics Management

• Arrange and monitor product transportation from terminal to customer sites.
• Coordinate with transport crew to ensure timely dispatches and deliveries.
• Manage logistics documentation including invoicing, e-way bills, and dispatch records.
• Inventory management including record keeping for receipts, Dispatches and balance stock on day-to-day basis.

Customs & Regulatory Coordination

• Liaise with Customs House Agents (CHA) and customs departments for smooth clearance of shipments.
• Ensure all statutory and documentation requirements are met in compliance with regulations.

Sales & Order Management

• Handle customer indents and ensure timely order placement at loading terminals.
• Monitor order fulfillment from booking to delivery, maintaining complete accuracy.

Quality Assurance & Documentation

• Manage product sampling and coordinate testing with designated laboratories.
• Track and obtain test reports to ensure adherence to required specifications.
• Verify quality, quantity, pricing, and invoicing accuracy as per contractual terms.

Data Management & Reporting

• Maintain comprehensive MIS reports, including:
• Supplier-wise supply details
• Customer-wise purchase details
• Contract compliance and performance tracking
• Provide timely and accurate reports to support decision-making and audit requirements.

Key Skills & Competencies:

• Strong knowledge of port operations, supply chain management, and logistics coordination.
• Hands-on experience in petroleum or bitumen product handling preferred.
• Excellent coordination and stakeholder management skills.
• Proficiency in MS Excel and MIS reporting.
• Strong understanding of customs documentation, invoicing, and compliance processes.
• Attention to detail, accuracy, and commitment to deadlines.

Educational Qualification:

• Bachelors degree in Engineering, Supply Chain Management, or Commerce.
• MBA/PGDM in Operations, Logistics, or SCM preferred.