HR Specialist

We are working with our client, a leading organization in the oil and gas sector, who is seeking an HR Specialist to join our client's team in Dubai on a permanent basis. This role is pivotal in strengthening HR service delivery, providing day-to-day support to both the HR function and employees. You will be a key partner to the HR Business Partners and HR Manager, helping ensure HR operations run smoothly and efficiently across the business.

Key Responsibilities:

Recruitment:

• Perform searches and prepare sourcing requests to agencies for qualified candidates.
• Screen and refer to potential Curriculum Vitae (CV) through preparation of candidate grading sheets to hiring managers.
• Arrange and participate in interviews for potential candidates.
• Gather feedback and agree on selection / non-selection of candidates with hiring managers.
• Prepare compensation and benefits benchmark requests, government approval requests, candidate job offer emails and contracts of employment for successful candidates.
• Advise agency of unsuccessful candidates.
• Manage any accommodation and travel arrangements for recruitment and mobilization of out of country candidates.
• Provide general administrative support to the recruitment process to ensure the management, HR and candidate receive the appropriate information, and records are kept up to date.

Human Resources / General Administration:

• Ensure all relevant information and HR data is kept up to date in personnel files and electronically on Live Link Document Management System.
• Manage or actively participate in HR projects where required to ensure continual process improvements are delivered.
• Raise Purchase Requisitions and Purchase Orders in Oracle for any HR related Orders / Services.
• Liaise with the Company Medical Clinic and track compulsory medicals; e.g. Pre-employment Medicals. Ensure employees are aware of and abide by the policies in place.
• Visits to work sites as and when required.
• Coordinate the onboarding / induction of new employees.
• Update relevant HR reports as and when required.
• Participate as required as a HR Coordinator on the Incident Management Team.
• Perform any other tasks as and when required.

• Bachelor's degree in a HR related field or equivalent professional qualification such as Chartered Institute of Personnel and Development (CIPD and/or Senior Professional in Human Resources (SPHR).
• 3+ years of HR Generalist experience.
• Experience with Enterprise Resource Planning (ERP) system, preferably Oracle.
• Employees shall read, understand, and comply with Company's Information Security Policies, Standards, and Procedures.
• Employees shall promptly report any suspected or actual information security incidents to their respective line manager or the IT department.
• Employees shall protect the confidentiality, integrity, and availability of Company's information assets.
• Take proactive ownership and responsibility of tasks, with focus on accuracy, quality and attention to detail in all responsibilities.
• Professional and courteous demeanor that represents a positive image of the HR Department.
• Safeguard and protect the confidentiality of sensitive HR data at all times.
• Ability to multitask, work under pressure and manage tight deadlines.
• Proficiency in Microsoft Office Suite; Excel, Word, PowerPoint and Outlook.
• Valid UAE Driver's License.