Admin Executive

Job Duties & Responsibilities 

• 1.Oversee day-to-day office administrative operations to maintain an efficient work environment.


• 2.Manage facility maintenance, cleanliness, and security protocols; coordinate with housekeeping and maintenance staff.


• 3.Maintain office inventory, monitor supply levels (stationery, pantry supplies, office equipment), and place orders as needed.


• 4.Coordinate seating arrangements, workstation setups, and IT asset allocation for new hires.


• 5.Source, negotiate with, and manage vendors for office supplies, repairs, catering, and telecom services.


• 6.Maintain vendor contracts, track service delivery, and process admin-related invoices in coordination with the accounts team.


• 7.Supervise front desk activities, including guest greeting, call routing, and mail/courier distribution.


• 8.Oversee scheduling for shared resources, such as conference rooms and company vehicles.


• 9.Make necessary arrangements for company meetings, employee engagement activities.


• 10.Maintain physical and digital office files, records, and company documentation.


• 11.Assist in monitoring compliance with office safety standards, fire regulations, and building policies.


• 12.Any other work assigned by the organization on day to day basis.