General Administrator

• Manager / Senior Manager General Administration
• Department: Administration
• Location: Mumbai (Bandra East)

About BVC Logistics

BVC Logistics is India's leading secure logistics and supply chain company, specializing in the transportation and management of high-value cargo, including gems, jewellery, bullion, precious metals, and other valuable consignments. With a strong focus on security, operational excellence, and customer satisfaction, BVC Logistics delivers end-to-end logistics solutions across domestic and international markets.

Website: BVC Logistics Home

Job Summary

We are looking for an experienced Manager / Senior Manager General Administration to oversee the organization's administrative and facility operations. The role is responsible for ensuring smooth offi ce functioning, managing vendors, facilities, procurement, budgets, compliance, and workplace services while driving operational effi ciency across corporate and branch offi ces.

Key Responsibilities

• Lead end-to-end administration and facility management across locations.
• Manage offi ce infrastructure, maintenance, housekeeping, security, and workplace services.
• Oversee property management for all company-owned, leased, and founders' properties, ensuring timely maintenance and statutory compliance.
• Handle vendor selection, contract management, and service delivery.
• Oversee procurement of offi ce supplies, equipment, and asset management.
• Oversee Annual Maintenance Contracts (AMCs) for all capital assets, offi ce infrastructure, and equipment.
• Lead the Travel Desk, including domestic and international travel bookings, visa coordination, hotel reservations, transportation, and end-to-end travel logistics.
• Independently manage travel and accommodation arrangements during domestic and international exhibitions, ensuring seamless coordination for employees, management, and business partners. Manage travel, guest hospitality, and employee support services.
• Lead offi ce expansion, relocation, and infrastructure projects.
• Develop and implement administration policies, SOPs, and process improvements.
• Partner with HR, Finance, Procurement, IT, Operations, Business Heads etc to support organizational requirements.
• Facility Management: Oversee maintenance and smooth functioning of all corporate and branch offi ces, including liaison with landlords, societies, building management, and government authorities. Manage offi ce infrastructure, housekeeping, security, pantry, and workplace services.
• Provide administrative support for company events, leadership meetings, audits, and employee engagement initiatives.

Qualifi cations

• Bachelor's degree in Business Administration, Commerce, Management, or a related fi eld.
• MBA or Postgraduate qualifi cation is preferred.

Experience

• 815 years of experience in General Administration, Facility Management, or Corporate Services.
• Minimum 6+ years of managerial experience.
• Experience managing multi-location offi ces is preferred.
• Prior experience in logistics, supply chain, manufacturing or corporate organizations is an advantage.

Key Skills

• General Administration
• Facility & Infrastructure Management
• Vendor & Contract Management
• Procurement & Asset Management
• Budgeting & Cost Control
• Statutory Compliance
• Team Leadership
• Stakeholder Management
• MS Offi ce & ERP Systems

Desired Candidate Profi le

• Female candidates are preferred. Immediate joiners or candidates with a notice period of up to 30 days will be preferred.
• Strong leadership and communication skills
• Excellent planning and organizational abilities
• Problem-solving and decision-making skills
• Cost-conscious and process-driven approach
• Ability to manage multiple priorities in a fast-paced environment