Executive Assistant To CEO

Requirements

Executive Assistant to CEO

• Roughly 5+ years of similar experience, but not too high, since people get set in their ways
• Familiarity with Outlook calendaring, Teams/Zoom etc
• Familiarity with booking airline tickets etc online

Ambitious and hardworking, willing to work after hours, not 9am to 5pm. Given this, suggest looking for male candidates, since in past I have seen that women EA candidates are less willing to do this.

Responsibilities:

• Schedule and manage appointments, meetings, and events for the CEO.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Serve as the primary point of contact for internal and external stakeholders.
• Draft and edit emails, reports, and other documents on behalf of the CEO.
• Organize and maintain files, documents, and records, ensuring accessibility and confidentiality.
• Conduct research and compile information for presentations and reports.
• Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met.
• Anticipate and address the CEO's needs, providing proactive support.
• Prepare meeting agendas, materials, and presentations.
• Attend meetings, take minutes, and follow up on action items.
• Handle sensitive information with discretion and maintain confidentiality at all times.
• Oversee office supplies, equipment, and general office organization.
• Coordinate with relevant parties for office maintenance and repairs.