Dispatch & Junior Accountant

Key Responsibilities

1. Dispatch Operations & Coordination

• Handle daily material dispatch operations and ensure timely processing of customer orders.
• Prepare and verify sales invoices, delivery challans, e-way bills, and other dispatch-related documents.
• Coordinate with warehouse teams regarding stock availability, packing, loading, and material dispatch.
• Coordinate with transporters, logistics providers, and courier services for timely shipment arrangements.
• Verify product descriptions, quantities, customer details, delivery addresses, and invoice values before dispatch.
• Track dispatched materials and follow up with transporters until successful delivery.
• Maintain daily dispatch registers, shipment tracking records, and delivery confirmation reports.
• Coordinate with the sales team regarding pending orders, urgent dispatches, and customer delivery requirements.
• Maintain records of pending, completed, and delayed dispatches.
• Handle dispatch-related queries and resolve delivery coordination issues.
• Ensure proper documentation of material movement, stock transfers, and delivery acknowledgements.
• Prepare daily and monthly dispatch reports using MS Excel.

2. Billing & Accounting Operations

• Prepare sales invoices, purchase entries, credit notes, and debit notes using Tally or ERP software.
• Record day-to-day accounting transactions, including receipts, payments, and expenses.
• Maintain customer and vendor ledgers and assist with outstanding payment tracking.
• Perform basic bank reconciliation and ledger verification.
• Maintain petty cash and expense records.
• Coordinate with the warehouse team for stock reconciliation and inventory-related documentation.
• Maintain accurate records of sales, purchases, billing, and dispatch transactions.
• Assist the Finance Head with GST documentation, e-invoicing (where applicable), and basic accounting reports.
• Prepare basic MIS reports and maintain Excel trackers.
• Ensure all invoices and supporting accounting documents are properly maintained and filed.

Required Skills & Knowledge

• Mandatory hands-on experience in Tally Prime / Tally ERP.
• Practical experience in sales billing, invoicing, and dispatch documentation.
• Good working knowledge of MS Excel, including basic formulas, filters, and reporting.
• Knowledge of GST invoices, e-way bills, delivery challans, and transport documentation.
• Experience coordinating with warehouse teams, transporters, and sales departments.
• Basic understanding of inventory management and stock reconciliation.
• Knowledge of customer and vendor ledger maintenance.
• Good communication and coordination skills.
• Ability to manage multiple dispatches and maintain accurate records.
• Strong attention to detail and ability to meet daily operational deadlines.

Preferred Candidate Profile

• 2–5 years of relevant experience in dispatch, billing, accounts, or commercial operations.
• Candidates currently working as Dispatch Executive, Billing Executive, Accounts & Dispatch Executive, Commercial Executive, or Logistics & Billing Coordinator.
• Mandatory Requirement: Proficiency in Hindi is required
• Previous experience in manufacturing companies, building materials, construction chemicals, trading companies, or distribution businesses.
• Practical experience in handling customer invoices, stock movement, transport coordination, and Tally entries.