Executive Secretary To CEO

Key Responsibilities

Executive Support

• Manage and maintain the CEOs calendar, appointments, and meeting schedules.
• Coordinate internal and external meetings, ensuring timely preparation of agendas, documents, and presentations.
• Handle all incoming communication on behalf of the CEO including emails, calls, and correspondence.

Coordination & Communication

• Act as a liaison between the CEO and internal departments, clients, advisors, and external stakeholders.
• Draft and prepare professional emails, letters, reports, and presentations for the CEO.
• Ensure timely follow-up on action items and key deliverables from meetings.

Meeting & Documentation Management

• Organize board meetings, management meetings, and strategic discussions.
• Prepare meeting notes, minutes of meetings, and track action points.
• Maintain organized records and documentation related to executive activities.

Travel & Event Management

• Manage travel arrangements including flight bookings, accommodation, and itineraries.
• Coordinate executive events, client meetings, and corporate engagements.

Confidentiality & Office Management

• Handle sensitive information with strict confidentiality and professionalism.
• Support CEO in managing strategic priorities and administrative tasks.
• Ensure smooth functioning of the executive office.

Qualifications & Experience

• Bachelors degree in Business Administration or related field.
• 3–6 years of experience as Executive Assistant / Secretary to Senior Leadership.
• Experience supporting CXO-level executives preferred.

Required Skills

• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• High level of discretion and confidentiality.
• Ability to multitask and manage competing priorities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Preferred Competencies

• Professional demeanor and strong interpersonal skills.
• Ability to anticipate executive needs and act proactively.
• Experience coordinating with senior stakeholders and leadership teams.