Walk-in || Payroll Executive

Payroll Executive

Job Title: Payroll Executive / Payroll Specialist

Department: Human Resources / Payroll

Experience: 2–5 Years (as applicable)

Location: [Chennai]

Job Summary

We are looking for a detail-oriented Payroll Executive to manage end-to-end payroll processing, salary calculations, statutory compliance, employee attendance, and payroll reconciliation. The ideal candidate should have hands-on experience with PF, ESI, Professional Tax (PT), TDS, HRMS/SAP HR, and Advanced Excel.

Key Responsibilities

• End-to-End Payroll Processing: Manage monthly payroll processing, salary calculations, deductions, and salary disbursement.
• Salary Processing: Calculate gross salary, net salary, overtime, incentives, arrears, reimbursements, and other payroll components.
• Statutory Compliance: Ensure compliance with applicable labour laws and statutory regulations.
• PF, ESI, PT & TDS: Calculate statutory deductions, prepare returns, support challan payments, and coordinate statutory filings.
• Attendance & Leave Management: Track employee attendance, leave balances, loss of pay (LOP), overtime, and shift allowances.
• Payroll Reconciliation: Reconcile payroll registers with bank statements, accounting records, and statutory reports.
• Full & Final Settlement: Process employee exits, notice pay, leave encashment, gratuity where applicable, recoveries, and final settlements.
• CTC Calculation: Prepare and validate Cost to Company (CTC), salary structures, increments, and compensation revisions.
• HRMS / SAP HR: Maintain employee master data and process payroll transactions using HRMS or SAP HR systems.
• Advanced Excel: Use VLOOKUP/XLOOKUP, Pivot Tables, IF formulas, SUMIFS, and other Excel functions for payroll reports and data validation.
• Payroll Reporting: Prepare monthly payroll reports, salary registers, headcount reports, and statutory deduction summaries.
• Employee Support: Resolve employee queries related to salary slips, deductions, tax declarations, and payroll discrepancies.
• Confidentiality: Maintain accurate payroll records and ensure the confidentiality of employee salary information.

Required Skills

• Strong knowledge of payroll processing and salary structures.
• Understanding of Indian payroll statutory requirements.
• Hands-on experience with PF, ESI, PT, and TDS.
• Knowledge of full and final settlement and CTC calculations.
• Experience with HRMS, SAP HR, or payroll software.
• Advanced Excel and payroll reporting skills.
• Strong analytical, reconciliation, and problem-solving abilities.
• High attention to detail and ability to meet payroll deadlines.

Qualifications

• Bachelor's degree in Commerce, Accounting, Finance, or Human Resources.
• Relevant experience in payroll processing and statutory compliance is preferred.