Administration Executive

: Administration Executive

About Clean Electric

Clean Electric is a Series A funded battery tech company focused on designing and manufacturing advanced li-ion batteries for EVs and energy storage applications which enable 12-min rapid charging, long life, and unrivalled safety. We are pushing the boundaries of the EV industry with our Direct Contact Liquid Cooling (DCLC) thermal management, integrated cell-to-pack (CTP) architecture, and proprietary dynamic charging algorithms running on a custom-engineered in-house battery management system.

Founded in 2020 by IIT-BHU graduates Akash Gupta, Abhinav Roy, and Ankit Joshi, we are today rapidly scaling and deploying our tech across 2W and 3W segments with plans to enter 4W and commercial vehicles as well. The team comprises multiple IIT, IIM graduates and industry professionals and we are backed by some of the leading Indian VCs.

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Role Overview

The role involves tasks including but not limited to -

The Admin Executive will be responsible for managing day-to-day administrative activities, infrastructure and facility maintenance, employee attendance and leave records, housekeeping, canteen operations, security services, travel and accommodation arrangements, and vendor coordination at Clean Electrics manufacturing facility near Chakan, Pune. The role focuses on ensuring smooth daily operations, maintaining a clean, safe, and organized workplace, supporting employees and internal departments, maintaining accurate documentation, and assisting with cost control and continuous improvement initiatives

Role Description and Key Responsibilities

Daily Administration: Manage day-to-day administrative activities, office operations, documentation, and employee support services.

Infrastructure Management: Coordinate infrastructure maintenance, electrical and civil repairs, workstation arrangements, and facility improvement activities.

Employee Attendance and Leave Management: Maintain employee attendance records, track leave applications, coordinate attendance regularization, and resolve attendance-related issues in coordination with HR.

Housekeeping Management: Monitor housekeeping activities, cleaning schedules, 5S implementation, hygiene standards, and workplace cleanliness.

Canteen Management: Coordinate daily meal arrangements, monitor food quality and hygiene, maintain consumption records, and control food wastage.

Security Management: Coordinate security personnel, monitor security services, manage visitor entries, and ensure proper security arrangements.

Travel and Accommodation: Arrange employee and guest travel bookings, accommodation, and transportation as per company policies.

Vendor Coordination: Coordinate with vendors for quotations, service requests, maintenance work, invoice follow-ups, and timely resolution of pending issues.

Factory Compliance Support: Maintain factory-related documents, licenses, compliance records, and audit documentation, and coordinate with relevant departments for timely updates.

Utility Monitoring: Track electricity consumption, DG fuel usage, and other utility expenses to support cost optimization.

Asset Management: Maintain asset registers, asset tagging records, and periodic physical verification of company assets.

Customer and Guest Visit Readiness: Ensure office and factory areas are clean, organized, and ready for customer visits, investor meetings, and audits.

Employee Facilities: Coordinate employee transportation, seating arrangements, canteen facilities, and other workplace requirements.

Safety and 5S: Support PPE compliance, fire safety preparedness, workplace organization, and implementation of safety initiatives.

MIS and Documentation: Maintain administrative trackers, prepare reports, update records, and ensure proper documentation of activities.

Cost Control and Improvement: Support cost-saving initiatives, efficient resource utilization, and continuous improvement in administrative operations.

Department Coordination: Coordinate with HR, Production, Maintenance, Finance, and other departments to ensure smooth daily operations across all shift

Leave and Attendance Management: Monitor and maintain employee attendance records, leave applications, leave balances, attendance regularization, and related documentation. Coordinate with HR and department heads to ensure accurate attendance tracking and timely resolution of attendance-related issues.

Event Management & Coordination:Plan, coordinate, and execute company events, celebrations, employee engagement activities, and festivals.

• Coordinate with internal teams and external vendors for event arrangements, including venue, catering, decorations, logistics, and other requirements.
• Manage event budgets, ensure timely arrangements, and maintain cost-effectiveness.
• Ensure smooth execution of events and activities as per the planned schedule.
• Coordinate with HR for employee engagement programs, Reward & Recognition (R&R) activities, and other organizational events.
• Supporting safety initiatives, PPE compliance, and fire safety preparedness
• Performing other administrative and facility-related duties as assigned by management.

Desired Qualifications and Experience

• Qualification: Diploma or MBA in Business Administration.
• Experience: 4-7years in administration or facility management, preferably in a manufacturing company.

Location: Near Chakan, Pune, India (on-site)

Pay and Benefits:

Competitive pay as per market standard, will be evaluated based on profile and skills.