Admin & Operations Executive

About The Role

CleanStart is looking for a proactive and resourceful Admin & Operations Executive who can ensure smooth day-to-day administrative operations while supporting the organization with vendor management, travel coordination, workplace logistics, and IT asset administration.

This role is ideal for someone who enjoys managing vendors, coordinating travel logistics, maintaining office operations, and handling IT asset administration in a structured and compliant manner, especially in a technology-driven or IT environment.

Key Responsibilities

Vendor Management

• Identify and onboard vendors for office and operational requirements
• Conduct vendor evaluations, price comparisons, and negotiations
• Maintain relationships with service providers and ensure timely service delivery

Travel & Accommodation Management

• Manage domestic and international travel bookings for employees and management
• Coordinate flights, hotels, and travel itineraries
• Ensure cost-effective travel planning while maintaining quality standards

Visa & International Travel Support

• Coordinate visa processing and documentation for international travel
• Liaise with travel agencies and ensure timely visa approvals
• Maintain travel documentation and compliance records

Office Administration & Finance Support

• Manage petty cash and maintain accurate expense records
• Coordinate office supplies and administrative requirements
• Support facility management and workplace operations

IT Asset & Inventory Management

• Maintain inventory records for IT assets such as laptops, accessories, and office equipment
• Coordinate procurement, allocation, and tracking of IT assets
• Ensure proper documentation of asset issuance, return, and maintenance

Event & Logistics Coordination

• Manage arrangements for management meetings, internal events, and team gatherings
• Coordinate vendors, venue setup, logistics, and hospitality for both in-house and external events

What Were Looking For

• 2–4 years of experience in administration, operations, or vendor management
• Prior experience working in an IT company or technology-driven environment is preferred
• Familiarity with IT administration processes, asset management, or compliance requirements
• Strong vendor negotiation and coordination skills
• Highly organized with strong attention to detail
• Ability to manage multiple priorities in a fast-paced environment

Nice to Have

• Experience managing IT asset tracking or inventory systems
• Understanding of basic IT admin compliance practices in organizations
• Experience handling international travel and visa coordination

Why Join CleanStart

• Opportunity to contribute to building efficient operational systems in a growing company
• Exposure to vendor management, workplace operations, and IT asset administration
• Collaborative and dynamic work culture