Administration Head

We are looking for a highly disciplined, proactive and experienced Head of Administration to oversee and manage the overall administrative functions of the organisation.

The ideal candidate should possess strong leadership, decision-making and people-management capabilities, with the ability to maintain workplace discipline, ensure adherence to company policies and independently manage administrative operations.

Candidates with a background in the Defence Services will be highly preferred.

The candidate should be firm, professional, organised and capable of managing administrative responsibilities while ensuring a safe, disciplined and efficient working environment.

Key Responsibilities

1. Overall Administration Management

• Oversee day-to-day administrative operations.
• Implement company policies, procedures and administrative SOPs.
• Ensure discipline, punctuality and adherence to organisational rules.

2. Security & Discipline Management

• Manage security arrangements, access control and visitor management.
• Supervise security personnel and ensure proper security protocols.
• Handle disciplinary matters and workplace misconduct in coordination with HR.

3. Facility & Infrastructure Management

• Oversee housekeeping, office maintenance and infrastructure.
• Ensure proper functioning of office facilities and utilities.
• Manage transport, logistics and other administrative requirements.

4. Vendor & Workforce Management

• Supervise administrative staff, housekeeping and security teams.
• Coordinate with vendors, contractors and external service providers.
• Monitor vendor performance and ensure quality of services.

5. Safety & Compliance

• Ensure workplace safety, fire safety and emergency preparedness.
• Conduct regular facility and security inspections.
• Maintain administrative records, documentation and compliance requirements.

6. Management Reporting

• Report administrative activities and concerns to senior management.
• Identify operational gaps and implement process improvements.
• Ensure timely execution of management instructions.

Candidate Requirements

• 8-15 years of experience in Administration, Facility Management, Security Management or Operations.
• Strong leadership, decision-making and workforce management skills.
• Experience in managing security, facilities, vendors and administrative operations.
• Ability to enforce discipline and implement organisational policies.
• Excellent communication, coordination and problem-solving abilities.