Walk-in || Senior Administration Executive

Admin Profile

Key Responsibilities

1. Financial & Petty Cash Management

• Manage end-to-end petty cash operations, including: Daily expense tracking, Conveyance handling & Employee reimbursements
• Ensure accurate record-keeping and timely settlement of expenses.

2. Office Administration & Stationery

• Oversee procurement and inventory management of office stationery.
• Ensure uninterrupted availability of essential office supplies.

3. Travel Management

• Arrange travel logistics for employees, including : Hotel accommodations & Air, rail, and cab bookings
• Optimize cost and ensure adherence to company policies.

4. Property & Facility Management

• Identify and assist in acquisition of new office spaces.
• Coordinate with brokers, landlords, and internal stakeholders.

5. Compliance & Legal Coordination

• Handle and maintain statutory compliances such as : Shop Act licenses, Labour licenses & Vendor agreements
• Liaise with legal and regulatory authorities when required.

6. Vendor Management

• Manage end-to-end vendor lifecycle : Vendor onboarding, Contract/agreement execution, Payment processing
• Ensure strong vendor relationships and service quality.

7. Operational Support & Problem Solving

• Proactively identify and resolve operational bottlenecks.
• Ensure smooth functioning of all administrative activities.

8. Courier & Logistics Management

• Oversee inward and outward courier operations.
• Maintain accurate dispatch and delivery records.

9. HR & Administrative Support

• Assist HR and administrative teams in day-to-day operations as required.

Candidate Profile & Skills

• Strong working knowledge of MS Excel and basic office tools.
• Excellent communication skills, especially in English.
• Strong decision-making ability with a proactive Go-Getter” attitude.
• High level of professionalism, maturity, and stakeholder management skills.
• Good interpersonal skills and ability to maintain healthy relationships.
• Presentable with pleasing personality and professional etiquette.
• Highly enthusiastic, diligent, and committed with a long-term perspective.

Preferred Traits

• Ability to multitask and work under pressure
• High attention to detail
• Strong organizational skills
• Problem-solving mindset