Administration Executive

Job Title: Lead Administrative Executive

Job Location: Bangalore (On-Site)

Shift Timings: Night Shift/ US Shift

Experience Required: 4-7 Years (Administrative / Facility / Operations Support)

Key Responsibilities

• Own and manage end-to-end administrative operations during night shift
• Act as the single point of contact for night shift facility-related concerns
• Handle shift-level escalations and resolve issues proactively
• Manage and coordinate with vendors (housekeeping, security, maintenance, transport, etc.)
• Lead Vendor Management activities including performance tracking, SLA adherence, and service quality monitoring
• Ensure facility readiness and operational continuity throughout the shift
• Oversee Facility Management operations including infrastructure upkeep and compliance standards
• Coordinate and support ISO Audit processes including documentation, compliance tracking, and audit readiness
• Support and facilitate Security Audits and ensure adherence to safety protocols
• Manage Guest Management processes including visitor coordination, approvals, and access control compliance
• Oversee Female Cab Management, ensuring safe transport coordination, vendor compliance, and adherence to safety policies
• Coordinate and support internal Event Management activities conducted during night hours
• Oversee inventory and office supplies management
• Maintain proper documentation and reporting of incidents/issues
• Ensure all compliance documentation is audit-ready and properly maintained
• Coordinate effectively with cross-functional teams for operational alignment
• Communicate effectively with internal stakeholders and leadership as required
• Ensure compliance with company policies and operational standards

Requirements

• 4-7 years of experience in Administrative / Facility / Operations Management
• Experience handling night shift operations (preferred)
• Experience in audit coordination (ISO/Security) preferred
• Strong vendor management and coordination skills
• Ability to manage escalations independently
• Excellent stakeholder communication skills
• Strong problem-solving and decision-making ability
• Proficiency in MS Office (Excel, Word, PowerPoint)
• High ownership mindset and ability to work with minimal supervision