Lead Administrative Executive

Job Title: Lead Administrative Executive

Job Location: Bangalore (On-Site)

Shift: Night Shift

Experience Required: 4–7 Years (Administrative / Facility / Operations Support)

• https://www.linkedin.com/showcase/collaberagtc/
• https://collabera.com/globaltalentcenter/
• https://www.collabera.com/
• https://www.youtube.com/@CollaberaGTC/videos
• https://instagram.com/collaberagtc?igshid=ZWQyN2ExYTkwZQ==

Job Scope

We are looking for a Lead-level Administrative Executive who will take complete ownership of all admin-related tasks pertaining to GTC operations during the night shift.

The individual will act as the primary point of contact for all administrative matters during night hours and ensure uninterrupted, smooth functioning of the facility. This role demands strong coordination skills, vendor management experience, problem-solving ability, and strong stakeholder communication expertise.

The person will also closely collaborate with the dedicated Admin team to ensure seamless alignment across operations.

Key Responsibilities

• Own and manage end-to-end administrative operations during night shift
• Act as the single point of contact for night shift facility-related concerns
• Handle shift-level escalations and resolve issues proactively
• Manage and coordinate with vendors (housekeeping, security, maintenance, transport, etc.)
• Lead Vendor Management activities including performance tracking, SLA adherence, and service quality monitoring
• Ensure facility readiness and operational continuity throughout the shift
• Oversee Facility Management operations including infrastructure upkeep and compliance standards
• Coordinate and support ISO Audit processes including documentation, compliance tracking, and audit readiness
• Support and facilitate Security Audits and ensure adherence to safety protocols
• Manage Guest Management processes including visitor coordination, approvals, and access control compliance
• Oversee Female Cab Management, ensuring safe transport coordination, vendor compliance, and adherence to safety policies
• Coordinate and support internal Event Management activities conducted during night hours
• Oversee inventory and office supplies management
• Maintain proper documentation and reporting of incidents/issues
• Ensure all compliance documentation is audit-ready and properly maintained
• Coordinate effectively with cross-functional teams for operational alignment
• Communicate effectively with internal stakeholders and leadership as required
• Ensure compliance with company policies and operational standards

Requirements

• 4–7 years of experience in Administrative / Facility / Operations Management
• Experience handling night shift operations (preferred)
• Experience in audit coordination (ISO/Security) preferred
• Strong vendor management and coordination skills
• Ability to manage escalations independently
• Excellent stakeholder communication skills
• Strong problem-solving and decision-making ability
• Proficiency in MS Office (Excel, Word, PowerPoint)
• High ownership mindset and ability to work with minimal supervision

If this sounds aligned with your experience and career goals, let’s connect and discuss further.

Looking forward to your response!