Global Real Estate Lease Administrator

About The Position
At Columbia Sportswear, our Real Estate and Legal teams play a critical role in supporting global retail operations across North America and beyond. We are seeking a Global Real Estate Lease Administrator to manage lease administration, contract workflows, and real estate data accuracy across our growing portfolio.
This role is ideal for a detail-oriented professional with experience in lease administration, contract management, and real estate operations, who can manage critical data, ensure compliance, and collaborate with cross-functional global teams.
How Youll Make a Difference

• Manage and maintain the global lease database, including lease abstraction, data entry, and tracking of critical lease dates (renewals, expirations, options)
• Ensure data accuracy and integrity, as lease data directly drives rent payments, financial reporting, and compliance requirements
• Support end-to-end lease and contract administration, including contract review, approvals, documentation, and tracking
• Coordinate and manage construction-related agreements, ensuring compliance with Legal, Finance, Procurement, and Risk requirements
• Process and manage purchase orders (POs) for real estate vendors and service providers, ensuring timely approvals and execution
• Track and manage tenant improvement allowances (TIAs), reimbursements, and lien waivers, ensuring timely submission and follow-up with landlords
• Review and support execution of landlord documents such as Estoppel certificates and SNDA agreements, ensuring consistency with lease terms
• Monitor and generate reports on lease status, critical dates, and contract milestones, supporting business decision-making
• Support audit processes by maintaining proper documentation, compliance checks, and record tracking
• Review CAM charges, taxes, and landlord billings in collaboration with Accounting to prevent overpayments
• Manage and maintain databases for vendors, brokers, contractors, and service providers, ensuring all agreements are documented
• Coordinate with global stakeholders (Legal, Finance, Real Estate, GCC teams) for vendor setup, new store openings, and operational readiness
• Support utility setups and energy vendor coordination across leased locations
• Contribute to process improvement and standardization initiatives to enhance efficiency and governance
  

YOU HAVE

• Bachelors degree in Business, Law, Real Estate, or related field (or equivalent experience)
• 5–8 years of experience in real estate lease administration, contract management, or related roles
• Strong experience in lease abstraction, database management, and contract review
• Hands-on experience managing real estate agreements, construction contracts, and lease documentation
• Experience managing end-to-end contract lifecycle (review, approvals, compliance, renewals)
• Experience with purchase order processing and vendor coordination
• Exposure to US & Canada retail market / landlord coordination preferred
• Familiarity with lease management tools such as ProLease or similar systems (Ariba is a plus)

  Looking to get Placed? Try our Placement Guarantee Plan

  Get Hired
• Strong knowledge of MS Office (Excel, Word, Outlook, PowerPoint)
• Understanding of audit, compliance, and documentation standards
• Strong communication and stakeholder management skills
  

YOU ARE

• Highly detail-oriented, with strong focus on data accuracy and compliance
• A strong communicator who can effectively collaborate with global stakeholders
• Organized and able to manage multiple priorities and deadlines
• A problem solver with the ability to analyze, troubleshoot, and improve processes
• Comfortable working in a fast-paced, global environment with cross-functional teams
• Someone who takes ownership of data quality, documentation, and operational excellence
  

#Hybrid
This job description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of the positions scope and function in the company.