Executive Assistant To Chief Executive Officer

Role & responsibilities

Calendar and schedule management

• Manage the executives calendar, scheduling and prioritizing meetings, calls, and events
• Resolve conflicts and protect time for focused work
• Coordinate across time zones and with external stakeholders

Communication and correspondence

• Screen and manage emails, calls, and requests on the executives behalf
• Draft, proofread, and send correspondence, memos, and presentations
• Act as the main point of contact between the executive and internal teams, clients, and partners

Travel and logistics

• Plan and book domestic and international travel, including itineraries, accommodations, and visas
• Prepare briefing materials and travel documents

Meeting and event support

• Prepare agendas, briefing notes, and materials before meetings
• Take minutes, capture action items, and follow up on deadlines
• Organize board meetings, offsites, and company events

Administrative and financial tasks

• Process expense reports, invoices, and reimbursements
• Track budgets, and maintain records and filing systems
• Prepare reports, spreadsheets, and data summaries

Project and priority support

• Track the executives goals, projects, and deliverables
• Conduct research and compile information for decision-making
• Support special projects and ad hoc requests

Confidentiality and relationship management

• Handle sensitive information with discretion
• Build strong relationships with leadership, staff, and external contacts

Requirements

• 3-5+ years of experience supporting senior leaders
• Excellent written and verbal communication
• Strong organization, prioritization, and time management
• Proficiency with Google Workspace or Microsoft Office, and scheduling and expense tools
• High discretion, initiative, and problem-solving ability