Accounts Executive - US Accounting AR

DUTIES AND RESPONSIBILITIES:

• Provide accounting and clerical support to the US accounting department.
• Posting billing lines to the Site Tracker (will need to have payroll level security).
• Reconcile and compare the approved invoice list provided by clients to billing trackers, Site Tracker, P2, Sphere and Varasset, and post invoices that are exact matches to the log.
• Validate Job Release information against approved invoice list provided by clients to ensure that invoice posting is tracked accurately in client systems.
• Identify variances or non-reconciling items and submit them to billing for further review and validation (in time, this person will hopefully grow to do their own research but not required immediately)
• Daily enter key data of financial transactions in potential client systems such as ACAS, Bidmaster, Sphere, Varasset, PGW, P2, etc.
• Establish and maintain positive relationships with customers to facilitate smoother invoices processes and improve overall customer satisfaction.
• Continuously review and enhance accounts receivable processes to improve efficiency, reduce delinquencies, and accelerate cash collections.
• Any other Ad-hoc tasks assigned by line manager.

REQUIRED SKILLS AND QUALIFICATIONS:

• B.Com. with 0-2 years of experience in Accounts Receivable (AR), Accounts Payable (AP), or General Ledger (GL); M.Com./MBA (Finance) preferred.
• Hands-on experience of any ERP, advanced Microsoft Excel, and accounting processes; Site tracker exposure is an added advantage.
• Strong understanding of bookkeeping, account reconciliations, financial reporting, and month-end close activities in a global business environment.
• Prepare, maintain, and analyse accounting records, financial reports, and supporting documentation.
• Perform bank and balance sheet reconciliations, investigate variances, and ensure timely resolution of discrepancies.
• Manage AR, AP, and GL transactions while ensuring accuracy, compliance, and adherence to internal controls.
• Support month-end, quarter-end, and year-end close processes, including reporting and account reviews.
• Monitor payments, receipts, and financial transactions to ensure timely processing and compliance with company policies.
• Prepare monthly and quarterly management reports and provide financial insights to support business decisions.
• Drive process improvements and automation initiatives to enhance efficiency, accuracy, and operational effectiveness while maintaining complete financial records.