HR Operations Officer

Job description / Role

We are currently hiring for the position of Operations Officer on behalf of our client, a leading manufacturer and supplier in the automotive components sector. The selected candidate will play a key role in managing the day-to-day operations of the UAE office, ensuring compliance with UAE regulations and the client’s internal policies.

This position also involves supporting both operational and human resources functions, particularly during the company’s early-stage growth and expansion in the region.

We are looking for a proactive and well-organized professional who can work independently while collaborating closely with the senior management team based outside UAE.

Operations Responsibilities

Regulatory & Statutory Compliance

Manage all legal and regulatory compliance requirements including business licensing, trade permits, and free zone/mainland regulations.

Ensure timely renewal and maintenance of all statutory documents and company registrations.

Office Administration & Vendor Management

Oversee general office administration, including facility upkeep, inventory control, and procurement.

Manage vendor selection, negotiations, and contract management for services and supplies.

Banking & Financial Coordination

Liaise with banks for account setup, management, and transaction processing.

Coordinate submission of expense reports, invoices, and relevant documentation to finance teams

Accounting Support

Support basic bookkeeping functions, expense tracking, and reconciliation.

Assist with financial reporting as required by the central finance team.

Stakeholder Liaison

Act as the main point of contact for external stakeholders including government authorities, consultants, auditors, and service providers.

Project & Business Support

Provide operational support for R&D initiatives, pilot projects, and local trade or distribution activities.

Assist with business development tasks such as proposal preparation, local market research, and event coordination.

Reporting & Communication

Prepare regular reports on office performance, compliance status, and operational updates for CLIENT’s top management.

Human Resources Responsibilities

Recruitment & Onboarding

Support local recruitment efforts, including coordination with recruitment agencies and internal teams.

Oversee employee onboarding, ensuring proper induction, documentation, and systems access.

Employee Records & Compliance

Maintain accurate and up-to-date personnel records in line with UAE labour regulations.

Ensure ongoing compliance with UAE labour laws and CLIENT’s HR policies.

Payroll Administration

Administer payroll processes, including coordination with finance teams for timely and accurate salary disbursements.

Manage statutory contributions and end-of-service benefits in compliance with local laws.

Employee Engagement & HR Support

Serve as the local HR point of contact for UAE staff, addressing HR-related queries and coordinating with the central HR team in India as needed.

Key Requirements

Minimum 7 years of experience in operations, administration, or general management, with exposure to both HR and operational domains.

Mandatory: Prior experience working in TECOM, Dubai Internet City, or similar UAE free zones.

Strong ability to set up and manage multi-functional operations in a start-up or lean team environment.

Excellent organisational, communication, and stakeholder management skills.

Familiarity with Microsoft Office and accounting/ERP systems.

Independent and proactive, with strong attention to detail and adaptability in a dynamic work environment.

Master’s degree in Business Administration, Commerce, or a related field.

Multilingual capabilities, with proficiency in Arabic considered an advantage.

Salary:
AED 9,000 to 12,000 per month inclusive of fixed allowances.

About the Company

Connecting Minds HR Services FZE is an Executive Recruitment agency that focuses on providing the right fit and tailored approach to help our clients to obtain the right match.

Our Jobs influence our life ! A business is only as good as the people within it. We invest in time, we talk to our clients to understand the business needs, motivation and the goals.

We provide world class services such as Executive Search and Selection through our office located in the UAE. We take pride to get the right fit as we personally interview each candidate for the role. This provides a touch of personalized service that goes an extended way with both the candidate and company. It also gives us the sense of the right match required to make both parties contented.

We come with unique experience in Recruitment, Outsourcing and PRO Services.

We provide search and selection recruitment service in the staffing across different industries.