Administrative Assistant – Business Setup & PRO Services

We are a growing business setup and corporate services consultancy based in Business Bay, Dubai. We assist local and international entrepreneurs with company formation (Mainland, Freezone, and Offshore), PRO services, visa processing, and corporate licensing across the UAE. We are seeking an organized, proactive, and detail-oriented Administrative Assistant to join our team and support our daily office and PRO operations.

Key Responsibilities

Client & Office Coordination: Greet visiting clients, manage incoming phone calls and emails, schedule consultations, and dispatch couriers.

PRO & Licensing Support: Assist consultants and PROs by preparing, organizing, and verifying required documents for trade license issuance/amendment, visa processing, Emirates ID, and medical typing.

Document Management: Maintain physical and digital archives of client records, trade licenses, lease agreements (Ejari), and corporate memorandums (MOA/AOA).

Portal & Application Tracking: Monitor application statuses across government portals (DET/DED, Free Zone authorities, GDRFA, ICP, and Tasheel) and follow up to ensure deadlines are met.

Billing & Petty Cash: Issue invoices, log client receipts, manage daily petty cash for government typing fees, and coordinate basic administrative billing with the accounts team.

• Correspondence & Typing: Draft formal NOCs, power of attorney documents, board resolutions, and routine business correspondence.
• Office Maintenance: Track and order office stationery, manage supplies, and coordinate basic office upkeep.
• Candidate Requirements

Experience: Minimum 1–2 years of administrative experience in the UAE. Prior experience in a Business Setup Consultancy, Typing Center, Legal Firm, or PRO Agency is strongly preferred.

• Portal Knowledge: Basic familiarity with UAE government portals (DET Invest in Dubai, GDRFA, ICP, Tasheel/MoHRE, or Free Zone portals) is a significant advantage.
• Technical Skills: Strong proficiency in Microsoft Office (Word, Excel, Outlook) and cloud storage tools (Google Drive, OneDrive).
• Communication: Excellent verbal and written English communication skills. (Knowledge of Arabic, Hindi, or Urdu is an added advantage).
• Organizational Skills: High attention to detail, ability to multitask, and strong adherence to document confidentiality.
• Visa Status: UAE transferable visa or visit/cancelled visa ready for immediate joining.
• Benefits
• Standard UAE Labour Law benefits (Employment Visa, Medical Insurance, Paid Annual Leave, and End of Service Gratuity).
• Professional exposure and career growth opportunities in the business consultancy and corporate services sector.