Walk-in || Executive Assistant

: Executive Assistant to Managing Director (EA to MD)

Company: DAC Developers | Department: Administration / Management

Job Title: Executive Assistant to Managing Director

Experience: 8+ years

Qualification: Any Bachelor's degree; MBA or a relevant qualification is an added advantage.

Preferred Candidate: Male candidate preferred, as per the hiring requirement.

Job Summary

The Executive Assistant to the Managing Director will provide high-level administrative, operational, and coordination support to the MD. The role requires excellent organizational skills, discretion, professional communication, and the ability to manage multiple priorities while ensuring the smooth functioning of the MD's daily activities.

Key Responsibilities

1. Calendar & Meeting Management

• Manage the MD's calendar, appointments, meetings, and travel schedules.
• Schedule internal and external meetings and coordinate with relevant stakeholders.
• Prepare meeting agendas, presentations, and briefing materials.
• Record meeting minutes, track action items, and follow up on pending tasks.

2. Administrative Support

• Handle emails, correspondence, reports, and official communications on behalf of the MD.
• Prepare presentations, management reports, letters, and other business documents.
• Maintain confidential files, records, and important documents.
• Organize and prioritize daily tasks to ensure efficient time management.

3. Coordination & Follow-up

• Coordinate with department heads, project teams, clients, vendors, and external stakeholders.
• Follow up on key assignments and ensure timely completion of tasks delegated by the MD.
• Monitor pending approvals, decisions, and action points.
• Facilitate communication between the MD and various departments.

4. Travel & Event Arrangements

• Arrange domestic travel, accommodation, transportation, and meeting logistics.
• Coordinate business visits, management meetings, and official events.
• Prepare travel itineraries and ensure all arrangements are completed on time.

5. Confidentiality & Professionalism

• Handle sensitive business information with utmost confidentiality.
• Exercise sound judgment when managing communications and priorities.
• Maintain professional relationships with internal and external stakeholders.
• Represent the MD's office professionally at all times.

6. Special Projects & Management Support

• Assist the MD with special assignments, business reviews, and strategic initiatives.
• Collect information and prepare reports from different departments.
• Track project updates and provide status reports as required.
• Support decision-making by ensuring relevant information is available on time.

Required Skills

• Excellent verbal and written communication skills.
• Strong organizational, planning, and time-management abilities.
• Proficiency in MS Office, especially Excel, Word, and PowerPoint.
• Excellent coordination and stakeholder-management skills.
• Ability to manage multiple tasks and work under pressure.
• Strong follow-up, problem-solving, and decision-making abilities.
• High level of integrity, discretion, and confidentiality.
• Professional attitude and attention to detail.