Junior Accountant / Cashier

Job Summary

The Junior Accountant / Cashier is responsible for handling daily cash transactions, recording financial entries, maintaining accurate records, and supporting the Finance Department with routine accounting and administrative activities. The role ensures accurate cash handling, proper documentation, and timely financial reporting in accordance with company policies and procedures.

Roles and Responsibilities

1. Cash Handling and Daily Transactions

• Receive and process cash, card, and other approved payment transactions.
• Issue receipts and ensure all transactions are recorded accurately.
• Maintain proper cash balances and ensure the security of cash received.
• Reconcile daily cash collections against sales records and payment reports.
• Report any cash discrepancies, shortages, or overages to the supervisor immediately.
• Prepare daily cash summaries and submit collections in accordance with company procedures.

2. Accounting and Bookkeeping

• Record daily financial transactions in the accounting system accurately and on time.
• Assist in maintaining general ledger entries and supporting accounting records.
• Prepare and maintain vouchers, invoices, receipts, and payment documents.
• Assist with accounts payable and accounts receivable activities.
• Verify invoices and supporting documents before processing payments.
• Assist in bank reconciliations and petty cash reconciliations.
• Maintain organized financial files and documentation.

3. Sales and Payment Reconciliation

• Reconcile sales transactions with cash, card payments, bank transfers, and other approved payment methods.
• Coordinate with the Sales and Operations teams to clarify discrepancies in collections or transaction records.
• Verify sales reports against the amounts received.
• Follow up on missing receipts, payment confirmations, and supporting documents.
• Ensure all sales collections are properly documented and accounted for.

4. Petty Cash Management

• Maintain petty cash records and supporting receipts.
• Process approved petty cash expenses in accordance with company procedures.
• Monitor petty cash balances and prepare replenishment requests when required.
• Ensure all expenses are supported by valid documentation and approvals.

5. Financial Reporting and Administrative Support

• Assist in preparing daily, weekly, and monthly financial reports.
• Support the Finance team during month-end closing activities.
• Maintain accurate records of receipts, payments, and other financial transactions.
• Assist with preparing documents for internal and external audits.
• Perform basic data entry and filing tasks related to financial operations.

6. Compliance and Internal Controls

• Follow company financial policies, procedures, and approval limits.
• Maintain confidentiality of financial and company information.
• Ensure transactions are supported by appropriate documentation.
• Report suspicious transactions, errors, or irregularities to the supervisor.
• Perform other accounting and cashier-related duties assigned by the Finance Manager.

Qualifications and Skills

• Diploma or bachelor's degree in Accounting, Finance, or a related field.
• Previous experience in cashiering, bookkeeping, or junior accounting is an advantage.
• Basic knowledge of accounting principles and financial documentation.
• Proficiency in Microsoft Excel and basic accounting software.
• High level of accuracy, attention to detail, and numerical skills.
• Honest, organized, and reliable with good time-management skills.
• Good communication and coordination skills.