Personal Assistant

General Description:

The Personal Assistant will provide direct secretarial and organizational support to the General Manager.

Responsibilities:

• Providing comprehensive administrative support to the General Manager, including managing calendars, scheduling meetings, appointments, business lunches, store visits, preparing presentations and handle the communication with Shareholders/ Board members in accordance to set internal practices.
• Executing and administering travel arrangements such as hotel and flight bookings, visas, foreign exchange as per company's travel policy and guidelines
• Lead initial market research pertaining to new businesses/ Brands as directed by the General Manager.
• Ensuring file of all Credit card bookings handed over to accounts by the end of each month
• Coordinate internal and external legal meetings as deemed necessary by the GM and follow up on action items.
• Support the leasing process in its entirety with the guidance of the General Manager and ensure the signature of the documentation is properly executed in due time.
• Perform other related duties as required from time to time.
• Support the General Manager and act as first point of contact across various functions including legal, operations, commercial activities, leasing, business development, and other relevant areas
• Engage in first stage negotiations with various vendors/partners/landlords as directed by the General Manager.
• Handle ad hoc duties as directed by the General Manager

Qualifications:

• 5 years of overall experience with minimum of 2 years of local experience working with a Senior Manager
• Must have a Bachelor's Degree
• Strong oral and written communication skills, with a keen attention to detail
• Strong organizational skills, with the ability to prioritize tasks and manage time effectively
• An independent person who can work with minimum supervision
• High level of integrity and professionalism, maintaining confidentiality and discretion in all interactions
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
• Flexible and able to work in a busy environment