Company Secretary

1. ROLE

Responsible for managing the Company's corporate secretarial, legal and regulatory compliance requirements, ensuring effective corporate governance, timely statutory filings and proper maintenance of corporate records and documentation.

The role involves coordination with the Board, management, regulators, auditors, bankers, professional advisors and group entities on corporate, legal, compliance and governance matters.

2. KEY RESPONSIBILITIES

A. Corporate Secretarial & Governance

• Plan and coordinate Board and General Meetings, including notices, agendas, supporting documents and minutes.
• Prepare and coordinate Board resolutions, statutory disclosures and corporate documentation.
• Ensure compliance with the Companies Act, 2013 and applicable Secretarial Standards.
• Manage MCA/ROC annual and event-based filings, including Director KYC and other statutory filings.
• Maintain statutory registers, corporate records and compliance calendars.
• Preparation of the annual Report and related statutory disclosures.
• Ensure completion of dematerialisation of shares and renewals with RTAs and NSDL.

B. Regulatory & Statutory Compliance

• Manage applicable regulatory filings and compliances with MCA/ROC, RBI, STPI, DGFT and other authorities.
• Coordinate STPI filings, RBI FLA returns/surveys, IEC updates and LEI renewal.
• Monitor regulatory changes and ensure timely implementation of applicable requirements.
• Coordinate legal and secretarial compliance of fellow subsidiaries/group entities.

C. Legal & Contract Management

• Draft/review MSAs, SOWs, NDAs, vendor agreements and other legal documents.
• Vet contracts and corporate documents and coordinate with external legal counsel, where required.
• Ensure appropriate corporate approvals and documentation for legal and contractual matters.

D. Banking & Financial Documentation

• Prepare and coordinate documentation for bank KYC, authorised signatory changes, bank account-related matters and Bank Guarantees.
• Prepare Board resolutions, declarations, undertakings and other corporate documents required by banks and financial institutions.
• Coordinate with Finance, banks and authorised signatories for banking-related documentation and compliance.

E. CSR & POSH Compliance

• Evaluate CSR proposals, conduct beneficiary/implementing agency due diligence and monitor CSR documentation and utilisation.
• Ensure compliance relating to the Internal Committee and POSH requirements, including constitution, appointments, policy, awareness programmes and statutory documentation.
• Coordinate with HR and relevant stakeholders for POSH compliance and documentation.

F. Audit, Policies & Other Corporate Matters

• Vet financial statements and audit-related documents, Board resolutions, engagement letters, Letters of Representation and auditors' reports.
• Prepare/review corporate policies relating to data privacy, HR, Administration and other areas, including documentation required for ISO audits.
• Coordinate renewal of Fixed Asset Insurance and Directors & Officers (D&O) Insurance, including obtaining competitive quotations.
• Maintain appropriate corporate, legal, regulatory and audit documentation.

3. KEY STAKEHOLDERS

Internal: Board of Directors, Group Financial Controller, Senior Management, Finance, HR, Administration and Group Companies.

External: MCA/ROC, RBI, STPI, DGFT, Statutory Auditors, Legal Advisors, Banks, Insurance Brokers, Tax/Transfer Pricing Advisors and CSR Agencies.

4. QUALIFICATION & EXPERIENCE

• Qualified Company Secretary (ACS) with 3-8 years of relevant experience.
• Relevant experience in corporate secretarial, legal and regulatory compliance.
• Strong knowledge of Companies Act, 2013, Secretarial Standards and corporate governance.
• Strong drafting, documentation, stakeholder management and compliance-monitoring skills.

Exposure to banking documentation, CSR, POSH, audit, regulatory filings and group-company compliance