Administration Executive

About the Role:

We are seeking a Proactive Office Administrator to support the smooth functioning of our corporate operations. This role involves overseeing daily office tasks, vendor coordination, procurement, event setup, and cross-departmental support. The ideal candidate is detail-oriented, highly disciplined, and demonstrates a strong sense of ownership and integrity. As an integral part of the administration team, you will ensure that business operations are well-organized and run efficiently in a dynamic work environment.

Key Responsibilities:

1. Administrative Operations: Provide end-to-end support in office administration including documentation, procurement, and daily operational tasks.
2. Event & Facility Management: Assist in planning, organizing, and managing events and facility requirements, including logistics and vendor coordination.
3. Procurement & Purchase Oversight: Manage procurement activities, vendor interactions, and timely purchasing of office and project-related supplies.
4. Time Discipline & Professional Conduct: Uphold punctuality, honesty, and a "lead by example" attitude in all work assignments.
5. Cross-functional Collaboration: Coordinate and liaise with internal departments such as HR, IT, Finance, and external vendors for operational needs.
6. MIS & Reporting: Prepare daily, weekly, and monthly reports, including MIS dashboards for department tracking and performance metrics.
7. Vendor & Asset Management: Oversee housekeeping, security, store, and asset management to ensure upkeep and accountability.
8. ERP & Office Tools: Operate office management systems, ERP platforms, and MS Office tools for seamless workflow execution.
9. Communication & Coordination: Act as the point of contact for internal teams and external vendors, maintaining clear and professional communication.
10. Team Assistance & Leadership Support: Support administration team members and provide backup coverage and coordination in absence of peers or leads.

Preferred Candidate Profile:

1. Experience: 2 to 7 years in an office administration, operations, or executive assistant role within a corporate setting.
2. Educational Qualification: Bachelors degree in Office Administration, Business Management, or a related field. Secretarial qualifications are a plus.
3. Communication Skills: Strong verbal and written communication skills with the ability to interact confidently with all stakeholders.
4. Organizational Skills: Ability to manage multiple tasks, prioritize work, and maintain high levels of accuracy and follow-through.
5. Leadership & Initiative: Self-motivated with a proactive mindset and capable of taking ownership of tasks independently.
6. Technology Proficiency: Proficient in MS Office Suite (Excel, Word, PowerPoint) and familiar with ERP or office management software.
7. Professional Conduct: Demonstrates high integrity, punctuality, and the ability to lead by example.
8. Multitasking & Adaptability: Comfortable working in a fast-paced environment with flexibility in work hours and responsibilities.
9. Knowledge of Admin Functions: Familiar with housekeeping, security, asset tracking, vendor management, and store handling.
10. Team Orientation: Willing to assist across functions and contribute to team success with a collaborative attitude.