Assistant Office Manager Commercial

We are looking for a passionate Assistant Office Manager – Commercial with strong experience in executive administration, office coordination, stakeholder management, and supporting senior leadership in a fast-paced environment. You should also have experience with calendar management, financial administration, procurement coordination, travel management, and handling confidential information with a high degree of professionalism

This position is a contract role with an initial duration of 15 months and is fully renewable.

The role sits within the Commercial Department and reports directly to the Office Manager – Commercial.

Key responsibilities:

• Provide comprehensive administrative support to the Commercial Office Manager, Chief Commercial Officer (CCO), and Commercial leadership team.
• Manage calendars, meetings, correspondence, presentations, and document control.
• Coordinate internal and external communications and maintain accurate records of documentation.
• Support procurement and finance processes, including purchase requests, purchase orders, invoice tracking, and budget monitoring.
• Assist with financial reporting and forecasting by tracking commitments and anticipated costs.
• Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, visas, and travel documentation.
• Act as the coordination point for internal service requests and external stakeholders, ensuring timely follow-up and resolution.
• Provide administrative cover for the Office Manager during periods of absence, ensuring business continuity.
• Manage shared inboxes, action trackers, meeting minutes, and follow-up activities.
• Maintain effective communication across the Commercial leadership team while handling confidential information with discretion.

Knowledge, skills & experience:

• Diploma or Bachelor's degree in Business Administration or a related discipline.
• 4–7 years of overall experience with at least 3 years in executive support or office administration.
• Experience within aviation, airports, retail, hospitality, real estate, or other large complex organisations is preferred.
• Strong experience in executive calendar management, meeting coordination, stakeholder management, document control, and procurement support.
• Proficiency in Microsoft 365 applications including Outlook, Teams, SharePoint, Excel, and PowerPoint.
• Basic to intermediate Excel skills, including trackers, reconciliations, and dashboards.
• Familiarity with procurement and finance workflows including purchase requisitions, purchase orders, and invoice processing.
• Excellent organisational, communication, prioritisation, and problem-solving skills.
• Ability to work under pressure, manage competing priorities, and maintain confidentiality.
• Availability:

Preference will be given to candidates available immediately or with a maximum notice period of 30 days after accepting the offer.

We are looking for a candidate who will be able to work in United Arab Emirates. Please apply with your resume and remember to provide us with your contact details.

We will review your job application within 7 working days. Should your profile fit the requirements of the role, a consultant from Edari will be in touch with you to gain a deeper understanding of your profile, discuss the role in more detail, and outline the potential next steps.