Talent Acquisition Specialist

At EFS Facilities Services, we are looking for a proactive and results-driven Talent Acquisition Executive to support the organization's recruitment and workforce requirements. This role will be responsible for identifying, attracting, assessing, and acquiring qualified talent to meet business and operational needs. The position will play a key role in developing effective recruitment strategies, maintaining strong candidate pipelines, and ensuring timely fulfilment of vacancies across the organization.

Role Overview:

The Talent Acquisition Executive will be responsible for managing and executing end-to-end recruitment activities, ensuring the timely acquisition of competent and qualified professionals in alignment with organizational manpower requirements. The role requires close coordination with hiring managers, department heads, Operations teams, and local and international recruitment agencies to support business growth, project mobilization, and workforce planning. The position also involves maintaining recruitment records, monitoring hiring performance, optimizing recruitment costs, and ensuring compliance with company policies and applicable labour laws and regulations.

Key Responsibilities:

• Develop and implement effective talent acquisition and recruitment strategies aligned with organizational objectives and manpower requirements.
• Collaborate with hiring managers and department heads to understand vacancy requirements, job specifications, priorities, and recruitment timelines.
• Identify and utilize suitable recruitment channels, including job portals, professional networks, social media, employee referrals, and recruitment agencies.
• Source, screen, and shortlist candidates based on qualifications, experience, technical competencies, and job requirements.
• Coordinate with local and international recruitment agencies to fulfil recruitment requirements and support workforce mobilization.
• Prepare and publish recruitment advertisements through various approved media and recruitment platforms.
• Develop, review, and update job descriptions in coordination with relevant departments.
• Conduct preliminary candidate assessments and interviews to evaluate suitability, availability, salary expectations, and notice periods.
• Coordinate and facilitate interviews between shortlisted candidates and hiring managers, ensuring timely feedback and effective communication.
• Manage the recruitment process from candidate sourcing and screening through selection, offer negotiation, approval, and joining confirmation.
• Coordinate salary negotiations and ensure offer letters are issued in accordance with the approved compensation structure and authorization matrix.
• Develop and maintain an effective talent pool to support current and future manpower requirements.
• Coordinate with Operations and relevant departments to understand manpower requirements for new projects and ensure alignment with project mobilization schedules.
• Promote diversity, equity, and inclusion through fair and effective recruitment practices.
• Collect and coordinate pre-employment documentation from selected candidates, including passports, attested educational qualifications, and relevant visa documents.
• Coordinate with HR and PRO / Government Relations teams to facilitate employment visa processing and joining formalities.
• Maintain an updated in-house CV database and ensure accurate candidate information is recorded in the Applicant Tracking System (ATS) and approved recruitment modules.
• Ensure 100% utilization of the approved ORC recruitment module and compliance with established recruitment processes, SOPs, and guidelines.
• Generate periodic recruitment reports covering vacancy status, time-to-fill, sourcing effectiveness, recruitment costs, offer acceptance rates, and other relevant KPIs.
• Monitor recruitment performance against agreed service-level agreements (SLAs) and identify opportunities to improve hiring efficiency and reduce recruitment costs.
• Maintain effective communication with candidates throughout the recruitment process to ensure a positive candidate experience.
• Collaborate with HR colleagues to facilitate new employee onboarding and ensure smooth coordination of joining formalities.
• Stay updated on recruitment trends, labour market dynamics, industry developments, and best practices to continuously improve talent acquisition strategies.

Key Performance Indicators (KPIs):

• Timely fulfilment of vacancies in accordance with agreed recruitment SLAs.
• 100% utilization of the approved ORC recruitment module.
• Reduction in external recruitment costs and improved sourcing cost efficiency.
• Effective implementation of recruitment and sourcing strategies.
• Development and maintenance of a strong local and international talent pool.
• Achievement of manpower requirements in line with project mobilization schedules.
• Reduction in vacancy ageing and recruitment turnaround time.
• Improved sourcing channel effectiveness and candidate quality.
• Achievement of diversity recruitment objectives.
• Improved job offer acceptance and new-hire retention rates.
• Enhanced candidate experience and satisfaction.
• Compliance with recruitment policies, procedures, UAE labour laws, and regulatory requirements.
• Accuracy and timely submission of recruitment reports and documentation.

Qualifications and Experience:

• Bachelor's degree in Human Resources Management, Business Administration, or a relevant discipline.
• Professional HR or recruitment certifications will be an added advantage.
• Minimum 3–5 years of relevant experience in recruitment or talent acquisition.
• Experience in Facilities Management, Engineering, Construction, or related industries is preferred.
• Experience in high-volume recruitment, operational manpower recruitment, and project mobilization will be an advantage.
• Exposure to local and international recruitment and recruitment agency coordination is preferred.

Knowledge and Key Skills:

• Strong understanding of end-to-end recruitment and talent acquisition processes.
• Excellent communication, interpersonal, negotiation, and stakeholder management skills.
• Proficiency in MS Office applications, particularly Excel, Word, and PowerPoint.
• Familiarity with Applicant Tracking Systems (ATS) and recruitment management modules.
• Knowledge of UAE labour laws, employment regulations, and visa processing requirements.
• Ability to utilize multiple sourcing channels to attract qualified candidates.
• Strong candidate assessment, interviewing, and evaluation skills.
• Excellent planning, coordination, and organizational abilities.
• Ability to manage multiple vacancies and recruitment priorities simultaneously.
• Strong analytical and problem-solving skills, with the ability to generate and interpret recruitment metrics.

Location

Dubai, UAE