Executive Assistant

Job Title: Executive Assistant

Location: Bangalore, India

Department: Executive Office

Reports To: CEO & MD

About Embark:

Embark is a specialized consulting and execution platform dedicated to helping global enterprises establish, scale, and transform Global Capability Centers (GCCs) in India. With an integrated approach spanning strategy, compliance, operations, talent, and culture, Embark delivers end-to-end support across the GCC lifecycle. Founded by seasoned practitioners and backed by Embassy Group, the company eliminates advisory fragmentation and executional complexity, enabling clients to build high-impact centers with agility and precision.

Role Overview:

The Executive Assistant plays a pivotal role in enabling the CEO and COO to operate with maximum efficiency and strategic focus. This position requires a highly organized, proactive, and discreet professional who excels in managing complex schedules, coordinating global travel, and serving as a trusted liaison across internal and external stakeholders. The ideal candidate will ensure seamless day-to-day operations, maintain strict confidentiality, and anticipate executive needs in a dynamic, fast-paced environment. This role is based in the Bangalore office and requires in-office presence five days a week, with a commitment to join within one month.

Responsibilities:

• Manage and optimize the calendars of the CEO and COO, including scheduling meetings, prioritizing commitments, and resolving conflicts proactively.
• Prepare high-quality presentations, reports, and executive documentation to support strategic decision-making.
• Serve as the primary point of contact for internal teams, external partners, and senior stakeholders, ensuring timely and professional communication.
• Coordinate all aspects of domestic and international travel, including flights, accommodations, visas, and ground transportation.
• Develop detailed itineraries and ensure a seamless, stress-free travel experience for executives.
• Oversee travel expenses, maintain accurate records, and manage reimbursement processes.
• Maintain strict confidentiality and handle sensitive information with integrity and discretion.
• Support the planning and execution of executive events, board meetings, and high-level engagements.
• Ensure accurate documentation, timely reporting, and efficient administrative workflows across all executive functions.

Requirements

• Bachelors degree in any discipline; MBA preferred.
• Minimum 5 years of experience supporting C-suite executives in a fast-paced corporate environment.
• Demonstrated expertise in managing complex travel logistics, including international itineraries and visa coordination.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with travel booking platforms.
• Exceptional organizational, time management, and problem-solving skills.
• Outstanding communication, interpersonal, and diplomatic abilities.
• High level of discretion, integrity, and professionalism in handling confidential matters.
• Ability to work independently, anticipate needs, and maintain composure under pressure.