Accounts Receivable Executive

Job Purpose

• The Invoicing Coordinator is primarily responsible for providing invoice / billing duties across the various business lines and assisting with general cost engineering.
• Generate best value for the company through accurate and timely invoicing and effective management of a Business Lines commercial activities
• The coordinator may be called upon to undertake other duties at the request of their functional or business line manager.

• Liaising with Aberdeen (UK) Commercial team in regards to invoicing duties
• Prepare, raise and issue sales invoices, ensuring compliance with relevant contract/PO and that all required back-up documents are included
• Create, maintain, update & check billing schedules incorporating all charges in preparation for submission of invoices
• Tracks spend per job against PO value committed to by clients
• Liaising with Aberdeen Commercial team to assist with responding to any invoicing queries from clients
• Review aged debtors list issued by finance and follow up on for any overdue invoices raised with the clients operational / supply chain contacts (not with client AP contact)
• Provide guidance and support to commercial administrators with regards to the updating of billing schedules and recoverable costs and charges to be included
• Assist in the preparation of cost accrual and ensure submission in accordance with corporate finance requirements and time table
• Assist with accurate internal and external contract cost reports, distributing and facilitating reviews with responsible project manager/engineer
• Monitoring and reporting of spend against client purchase order values, highlighting when spend in reaching PO amount
• Review of invoices and schedules to ensure that they are presented to the client correctly and in a timely manner such that they are paid on the due date
• Other work as directed by management.

• Any Bachelors Degree Holder or Undergraduate
• Previous invoice generation experience
• Candidates shall have good communication skills and have self-confidence, such they can deal with high pressure situations.
• Experience with using computer Software (Microsoft office, NAV).
• Able to adopt the concept of continuous improvement
• Ability to work to deadlines, and flexible to ensure completion of tasks
• Organized and methodical, with an ability to focus on the detail of issues

Week Offs: Sat & Sun medical Insurance provident Fund gratuity