Executive Assistant

Role & responsibilities

Key Responsibilities 1. Administrative & Calendar Management • Manage the Directors calendar, appointments, meetings, and travel schedules. • Prioritize and coordinate appointments while ensuring adequate preparation for each engagement. 2. Communication & Correspondence • Draft, review, and manage internal and external communications on behalf of the Director. • Serve as the first point of contact for stakeholders, maintaining professionalism and confidentiality. 3. Meeting Coordination • Schedule, prepare agendas, and circulate pre-read materials for meetings. • Record minutes of meetings, track action items, and ensure timely follow-ups. 4. Operational Support • Assist in preparation of presentations, reports, and proposals. • Coordinate with internal teams to ensure smooth execution of projects and initiatives. 5. Travel & Event Management • Plan and coordinate domestic and international travel logistics, itineraries, and related arrangements. • Support in organizing official events, conferences, and workshops. 6. Confidentiality & Discretion • Handle sensitive information with utmost integrity and confidentiality. • Act as a trusted gatekeeper for the Directors time and priorities.

Preferred candidate profile

Required Skills & Qualifications • Bachelors degree in Business Administration, Management, or a related field. • 25 years of experience as an Executive Assistant, Personal Assistant, or in a similar role. • Strong organizational, time-management, and multitasking abilities. • Excellent written and verbal communication skills. • High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools (e.g., Google Workspace, Slack, Zoom). • Ability to work under pressure and adapt to changing priorities. • Strong interpersonal skills with a professional demeanor. • Age within 30 years

Perks and benefits

Exposure to strategic decision-making and senior-level operations. • Professional growth opportunities in a dynamic work environment. • Competitive salary and benefits package.