Human Resources Executive - Admin

Job Title: HR & Admin Executive

Job Overview

The HR & Admin Executive will be responsible for managing recruitment, employee lifecycle activities, HR operations, payroll coordination, statutory records, and administrative functions. The candidate will coordinate with department heads, employees, vendors, and service providers to ensure smooth HR and administrative operations across office, warehouse, and factory environments.

Key Responsibilities

Recruitment & Talent Acquisition

• Manage end-to-end recruitment, including job postings, candidate sourcing, screening, and coordination.
• Schedule interviews, conduct follow-ups, and maintain recruitment trackers.
• Coordinate manpower requirements, job offers, and candidate closures with department heads.

HR Operations & Employee Management

• Maintain employee records, documentation, onboarding, and joining formalities.
• Prepare offer letters, appointment letters, and other HR-related documents.
• Coordinate attendance, leave management, employee queries, engagement initiatives, and HR policies.
• Support employee exit formalities, clearance procedures, and full-and-final settlements.

Payroll & Compliance Coordination

• Maintain employee attendance and leave records.
• Coordinate monthly payroll inputs and salary processing.
• Maintain records and coordinate PF, ESI, and other applicable statutory requirements.

Office, Factory & Administration

• Manage office and factory administration, including housekeeping, security, maintenance, and supplies.
• Coordinate with vendors, contractors, service providers, and internal teams.
• Maintain bills, invoices, assets, office records, and administrative documentation.
• Support meetings, events, and other operational requirements.

HR Systems & Reporting

• Maintain employee databases, recruitment trackers, attendance records, and HR MIS.
• Prepare reports related to headcount, recruitment, attendance, and employee exits.
• Maintain HR processes, checklists, and documentation.
• Identify and suggest operational improvements to streamline HR and administrative processes.

Candidate Profile

• 2–3 years of relevant experience in HR, recruitment, and administration.
• Experience in recruitment, onboarding, attendance, and leave management.
• Knowledge of HR documentation and payroll coordination.
• Basic understanding of PF, ESI, and applicable labour compliance.
• Proficiency in MS Office, particularly MS Excel.
• Familiarity with HR and recruitment tools.
• Strong communication, organisational, and time-management skills.
• Good problem-solving abilities and attention to detail.
• Ability to independently manage multiple HR and administrative responsibilities.

Qualification

• Bachelors degree in HR, Business Administration, or a related field.