Company Secretary

Key Activities

1. Board and Meeting Management

• Managing the board, committee, and general meeting schedules through calendar management systems.
• Preparing detailed agendas that facilitate clear discussion and decision-making at meetings
• recording and maintaining minutes
• Coordinating the timely collection, review, and submission of disclosures, consents, and declarations in line with statutory requirements.
• Drafting, circulating, and formally approving board resolutions to ensure strict compliance with all relevant rules and statutory provisions.
• Handling compliance of foreign companies.

2. Legal Compliance & Secretarial Functions

• Ensuring company compliance under Companies Act and other acts
• coordinating with the office of the Registrar of Companies (ROC), Regional Director (RD), RBI, Authorised Dealers etc. including timely preparation and submission of e-forms
• maintaining statutory registers and secretarial records
• managing ROC compliances and filings for company matters.
• Reporting and Compliance under FEMA regulations
• Handling matters relating to merger and amalgamation

3. Liaison & Stakeholder Coordination

• Coordinating with internal team
• liaising with consultants, investor representatives and advisers
• providing data as required to auditors and statutory authorities.

4. Legal Drafting & Vetting

• Drafting & vetting legal documents, with a specific focus on influencer agreements, brand contracts, NDAs, and equity-related documentation.
• making recommendations to management.

5. Audit & Reporting

• coordinating and supporting internal and statutory audits
• preparing MIS or other necessary data for auditors and management
• assisting in preparing and filing annual reports and annual returns.

6. Capital, Shares & Securities

• Managing compliance related to share capital, ESOP administration, and cap table maintenance.
• Overseeing investor round compliance, share-related statutory requirements, and investor relations.
• Ensuring timely reporting and disclosures pertaining to share transactions and related matters.

7. Corporate Governance & Advisory

• Advising the board and management on governance, legal developments, and risk management.
• Supporting governance processes, document compliance, and ethical practices.
• Flagging potential risks and assisting leadership in enhancing board effectiveness and sustainable business practices.

8. Other Duties

• Any other secretarial, legal, administrative, or compliance work as required by law or the company
• Assist in preparation of secretarial certifications and board resolutions
• Support investor documentation during fundraising and due diligence processes