Manager/Divisional Manager - Parts Procurement & Planning - Automobile Industry

Manager - Parts Procurement & Planning

• Level: Manager / Divisional Manager
• Posting: GCC (UAE/Oman/KSA/Bahrain)
• Age: 34 to 38 years
• Qualification: Diploma Engineer. Graduate Engineer Preferred
• Total years of Exp: 12 to 14 years
• Target Industry: Automobile (Passenger car segment preferred)

PURPOSE: To ensure optimum parts availability through effective procurement planning, inventory optimization, supplier coordination, and SAP-based material management by maintaining desired stock levels, minimizing inventory ageing, and delivering accurate MIS for informed business decisions.

Area of Responsibility 1 - Parts Planning & Procurement

• Develop and execute procurement plans based on sales forecasts, service demand, and inventory policies.
• Review recommended parts lists and evaluate initial order proposals for new vehicle models based on model grade, body type, transmission, and market requirements.
• Coordinate with Marketing, Sales, Service, and Principals to establish initial stocking requirements and procurement strategies.
• Generate Suggested Order Quantity (SOQ) reports in SAP and determine optimal order quantities using consumption trends and inventory norms.
• Ensure timely placement and follow-up of purchase orders to maintain uninterrupted parts availability.
• Review supplier performance and procurement effectiveness to drive continuous improvements in purchasing processes.

Area of Responsibility 2 - Material Management

• Maintain accurate material master data, pricing, and procurement information in SAP.
• Compile and monitor daily service back-order reports and prioritize critical parts requirements.
• Coordinate local purchases, emergency procurement, GCC sourcing, and logistics activities to ensure timely material availability.
• Monitor inventory levels, ageing, slow-moving, obsolete, and excess stock using SAP reports.
• Recommend corrective actions including price revisions, PMC updates, material cross-references, substitute parts, inventory rationalization, and procurement controls.
• Monitor inventory accuracy and implement initiatives to optimize inventory levels while minimizing excess stock.

Area of Responsibility 3 - MIS Reporting (Internal & External)

• Prepare and publish periodic procurement, inventory, supplier performance, and KPI reports for management and principals.
• Analyze procurement performance, inventory trends, fill rates, and service levels to identify improvement opportunities.
• Monitor pending purchase orders and back-order status and provide exception reports to stakeholders.
• Develop dashboards and MIS reports highlighting procurement, inventory and operational performance.
• Present analytical insights and recommendations to support strategic procurement and inventory decisions.
• Ensure timely, accurate, and reliable reporting in accordance with business requirements.