Ethiqual - Head - Purchasing

Description:
Job Title: Purchase Head Infrastructure

Location: Kothrud, Pune

Department: Purchase & Procurement

Employment Type: Full-Time

Work Mode: In Office
Role Overview:

The Purchase Head Infrastructure will oversee all procurement and vendor management activities related to the universitys infrastructure development, civil works, electrical and mechanical systems, and facility expansion projects. The role ensures cost-effective, transparent, and timely procurement aligned with institutional standards and regulatory compliance.
Key Responsibilities:

Strategic Procurement Planning:

- Develop purchase strategies for infrastructure projects, including civil, electrical, plumbing, HVAC, furniture, and construction materials.

- Prepare annual procurement budgets and procurement schedules based on project timelines and requirements.
Vendor Development & Management:

- Identify, evaluate, and empanel vendors, contractors, and service providers.

- Negotiate terms, contracts, and SLAs to ensure best pricing, quality, and delivery timelines.

- Maintain long-term supplier relationships and performance evaluation systems.
Tendering & Contract Management:

- Oversee preparation of RFQs, RFPs, comparative statements, and purchase orders in compliance with procurement policies.

- Administer tender processes including e-tendering, bid evaluation, and award of work.

- Ensure legal and statutory compliance for contracts and agreements.
Cost Optimization & Control:

- Conduct cost analysis, benchmarking, and sourcing alternatives to ensure optimal utilization of university funds.

- Implement measures to prevent over-procurement, wastage, and unauthorized purchases.
Coordination & Liaison:

- Collaborate closely with the Infrastructure, Project Management, Finance, and Admin departments to align purchases with budgetary and project needs.

- Liaise with government authorities, auditors, and consultants as required for tender approvals and audits.
Team Leadership:

- Lead and mentor a team of purchase officers and executives across campuses.

- Establish standard operating procedures (SOPs) and ensure adherence to timelines and documentation.

- Maintain accurate purchase records, supplier databases, and procurement dashboards.

- Provide periodic management reports on cost savings, vendor performance, and project procurement status.
Required Skills & Competencies:

- Strong understanding of infrastructure procurement, project materials, and MEP supplies.

- Expert in negotiation, vendor management, and contract drafting.

- Experience with ERP-based purchase systems (SAP / Tally / Oracle preferred).

- High integrity, compliance mindset, and ability to work under deadlines.

- Strong analytical, financial, and interpersonal communication skills.
Qualification & Experience:

- Bachelor's degree in Engineering ) with an MBA in Supply Chain / Materials Management preferred.

- Minimum 1015 years of experience in infrastructure procurement preferably in large educational institutions, real estate, or construction companies.

- Proven experience in handling multi-campus or multi-project procurement portfolios.