Farmley - Company Secretary - Employee Compliances

Job Summary:
We are looking for a qualified CS / LLB professional to support the organization in corporate secretarial matters, legal documentation, statutory compliance, and day-to-day legal requirements. The ideal candidate should have a good understanding of Companies Act, corporate governance, contracts, and regulatory compliance.
Key Responsibilities:
1. Company Secretarial & Corporate Compliance:
- Ensure timely compliance with the Companies Act, 2013 and applicable corporate laws.
- Maintain and update statutory registers, records, minutes books, and other secretarial documents.
- Prepare and maintain documentation for Board Meetings, General Meetings, resolutions, notices, agendas, and minutes.
- Coordinate and ensure timely completion of ROC/MCA filings and other statutory filings.
- Assist in preparation and filing of annual returns and other applicable forms with the Registrar of Companies.
- Maintain records of directors, shareholders, shareholding patterns, statutory registers, and corporate documents.
- Coordinate with external Company Secretaries, consultants, auditors, and other professionals for statutory compliances.
- Monitor changes in corporate laws and regulatory requirements and ensure necessary action is taken.
- Assist in maintaining proper documentation for corporate actions, agreements, resolutions, and other secretarial matters.
- Ensure that all statutory and secretarial compliances are tracked and completed within the prescribed timelines.
2. Employee & Labour-Related Legal Matters:
- Handle and coordinate legal cases, complaints, notices, and disputes raised by current or former employees against the company.
- Coordinate with external lawyers and legal consultants for employee-related legal matters.
- Review and understand legal notices received from employees, advocates, labour authorities, and other government bodies.
- Prepare and provide relevant employee records, documents, policies, and other information required by external counsel.
- Coordinate responses to legal notices, employee complaints, labour department notices, and other legal communications.
- Maintain a tracker of all ongoing employee-related legal cases, notices, hearings, and proceedings.
- Coordinate with HR and external legal counsel regarding employee disputes, disciplinary matters, termination-related issues, and grievances.
- Assist in proceedings before Labour Department, Conciliation Officers, Labour Courts, Tribunals, and other relevant authorities, wherever applicable.
- Ensure timely follow-up on hearings, submissions, documentation, and other legal requirements.
- Maintain complete and confidential records of all employee-related legal matters until closure.
3. HR & Employment Legal Support:
- Review employment-related documents, policies, disciplinary notices, warning letters, termination documents, and other HR documentation from a legal perspective.
- Support HR in handling sensitive employee matters and disputes.
- Advise internal stakeholders on basic legal requirements relating to employee grievances, disciplinary actions, exits, and employment matters.
- Assist in ensuring compliance with applicable labour and employment laws.
- Conduct basic legal research on employment and labour-related matters as required.
4. General Legal Support:
- Draft, review, and maintain legal notices, undertakings, declarations, agreements, and other legal documents.
- Coordinate with external legal counsel on various company legal matters.
- Maintain proper records of legal notices, cases, agreements, and other legal documentation.
- Identify potential legal risks and escalate them to management/external counsel.
- Support the organization on other legal and compliance matters as required.
Qualification:

- LLB is mandatory.
- Company Secretary (CS) qualification is preferred.
- CS Executive / CS Professional candidates with an LLB may also be considered.
- Strong knowledge of the Companies Act, corporate compliance, and labour/employment laws.
Experience:
- 2-6 years of relevant experience in legal, corporate secretarial, compliance, or in-house legal functions.
- Experience in a corporate/in-house legal environment will be preferred.
Required Skills:
- Strong drafting and contract review skills.
- Good understanding of corporate and commercial laws.
- Knowledge of MCA/ROC compliances and corporate secretarial processes.
- Strong attention to detail and documentation skills.
- Good communication and coordination skills.
- Ability to independently track multiple compliance and legal matters.
- Proficiency in MS Office, particularly Word and Excel.
Preferred Profile:
- CS + LLB combination preferred.
- Prior experience handling corporate compliances, contracts, legal documentation, and regulatory matters.
- Candidates from a corporate/in-house legal team or reputed law firm will be preferred.