HR & Admin Executive

About Us

Fern Software is an IT company based in Trichy. We are looking for a proactive HR & Admin Executive to manage end-to-end HR operations and keep our office running smoothly.

Key Responsibilities Human Resources

• Handle end-to-end recruitment: sourcing, screening, scheduling interviews, offer letters, and onboarding.
• Conduct employee induction and maintain employee records, personal files, and HR database.
• Manage attendance, leave records, and monthly payroll inputs.
• Handle statutory compliance: PF, ESI, Professional Tax, Gratuity, and Bonus as per Tamil Nadu and central labour laws.
• Coordinate performance appraisal cycles and maintain KRA/KPI records.
• Address employee grievances and support a positive work culture.
• Draft HR letters: appointment, confirmation, increment, warning, experience, and relieving letters.
• Manage exit formalities, full & final settlements, and exit interviews.
• Plan employee engagement activities, celebrations, and training programs.
• Implement and update HR policies and the employee handbook.

Key Responsibilities Office Administration

• Oversee day-to-day office operations, housekeeping, and security staff.
• Manage procurement of office supplies, stationery, and pantry items; maintain stock registers.
• Coordinate with vendors for AMC, repairs, maintenance, and facility services; process vendor bills.
• Maintain office assets, inventory, and ID cards.
• Handle travel bookings, accommodation, and guest/visitor arrangements.
• Manage utilities (EB, water, internet), and rent/lease documentation.
• Maintain licences, registrations, and renewals (Shops & Establishment, trade licence, etc.).
• Support management with documentation, correspondence, and meeting coordination.

Requirements

• Any graduate; MBA (HR) preferred.
• [5 to 7] years of experience in an HR & Admin generalist role.
• Good working knowledge of labour laws and statutory compliance.
• Proficiency in MS Excel, Word, and email; experience with HRMS/payroll software is a plus.
• Good communication skills in Tamil and English.
• Organised, trustworthy, able to handle confidential information and multitask.
• Candidates from Trichy or nearby areas preferred.