Company Secretary

Job Purpose

To ensure full compliance with the Companies Act and other statutory requirements by managing ROC filings, maintaining statutory records, and overseeing board and shareholder governance. The role

plays a critical part in upholding corporate governance and legal compliance.

Key Responsibilities:-

1. ROC Filings & MCA Compliance

• Prepare and file statutory forms including AOC-4, MGT-7, DIR-12, INC forms
• Handle Annual Returns & Financial Statement filings
• Ensure 100% on-time compliance to avoid penalties

2. Board, Committee & Shareholder Meetings

• Organize and manage Board Meetings, AGM, EGM & Audit Committee Meetings
• Prepare notices, agendas, resolutions, and minutes

3. Regulatory Monitoring

• Track updates in Companies Act & MCA notifications
• Implement regulatory changes within the organization

4. Secretarial Records Management

• Maintain statutory registers: Register of Members, Directors and Charges.
• Share certificates & transfer records
• Ensure records are accurate and audit-ready

5. Corporate Governance & Advisory

• Ensure compliance with: Companies Act, 2013; Secretarial Standards; FEMA & SEBI guidelines (as applicable).
• Advise management on legal and secretarial matters

6. Stakeholder & Authority Liaison

• Coordinate with Auditors, Legal Counsels & Government Authorities
• Support banks and institutions during compliance reviews
• Provide documentation for audits and assessments

7. Funding & Legal Support

• Support lender due diligence requirements
• Prepare and maintain board resolutions for funding activities

Regards,

Vinoth J

HR

9962857002

vinoth@gsquarehousing.com