Opening For Office Administration

• Responsible for procurement of all type of office requirements pertaining to stationery, office equipments, printing, etc. including Amcs and contractual agreements.
• Responsible for International / Domestic travel requirement accommodation arrangements.
• Locate vendors for material, equipments, etc. Keeping cost, quality and delivery time in mind.
• Select reliable vendors after evaluating their credentials (vendor rating).
• Negotiate with potential vendors / contractors for better price, quality and delivery time.
• Follow up with vendors for timely delivery.
• Arrange payments against the delivery.
• Prepare contract agreement with vendors including payment terms.
• Appointing outsourced staff and maintenance of proper contract agreement and legal compliance.
• Identify cost saving opportunities recommend to approving authorities.
• Work closely with the It Head for the new software / hardware requirement for the up-gradation of the existing system.
• Coordinating with suppliers at regular intervals for the Amc/ Services of cctv, Air Conditioner, Water Purifiers, etc.
• Coordinating with Ill / telecom supplier for the new plan upgrades/ Internet line speed for the existing plans as per requirement.
• Coordinating look after the maintenance renovation at Head Office, office building premise as per the requirements.
• Processing of International Visa for Directors Staff as per requirement.
• Procurement of requirements booking of Hotels/ Flights for outstation tours of Directors.
• Ensure Proper documentation like P.O, vendor rate comparison, etc.

• Communication Skill (especially in English).
• Effective Negotiation Skills.
• Computer Proficiency Ms Office.

This job is provided by Shine.com