Company Secretary Associate

About the Role

We are looking for a detail-oriented and proactive Company Secretary who will assist in ensuring end-to-end statutory compliance, company law governance, and smooth execution of Board & Shareholder-related processes. The ideal candidate should have knowledge of Companies Act, secretarial practices, and regulatory filings.

Both semi-qualified / qualified CS candidates and freshers with strong understanding of company law may apply.

Key Responsibilities

1. MCA / ROC Compliance

• Preparation & filing of statutory forms, returns, and documents with MCA/ROC.
  
• Maintaining and updating statutory registers, records & ledgers.
  
• Handling annual filings (AOC-4, MGT-7, DIR-3 KYC, etc.).
  

2. Meetings Support

• Drafting & preparing Notices, Agendas, and Minutes of Board Meetings, Committee Meetings & General Meetings.
  
• Coordinating meeting schedules with Directors and stakeholders.
  

3. Secretarial Documentation

• Preparation and issuance of share certificates, transfer deeds, and share-related documentation.
  
• Record keeping as per Companies Act & secretarial standards.
  

4. Regulatory Compliance (If applicable)

• Assistance in SEBI/LODR compliance for listed entities.
  
• Support in FEMA/RBI related filings and reporting.
  

5. Corporate Governance

• Drafting internal policies, SOPs, and compliance frameworks.
  
• Supporting Secretarial Audit and internal compliance checks.
  

6. Liaison & Coordination

• Coordination with ROC, Auditors, Banks, Consultants, Lawyers, and other regulatory authorities.
  
• Communication with Directors, promoters, and senior management for compliance matters.
  

7. Compliance Tracking & Reporting

• Maintaining compliance calendars, trackers, and checklists.
  
• Preparing MIS reports and ensuring timely completion of secretarial activities.
  
• Supporting internal/external audits with required documentation.
  

Key Skills Required

• Working knowledge of Companies Act, 2013 & Secretarial Standards.
  
• Strong drafting skills & attention to detail.
  
• Good command over MS Excel and documentation.
  
• Ability to work under timelines and confidential environment.
  
• Strong communication & coordination skills.