Executive Assistant Personal Assistant

Job description / Role

Description

About GigaBrands

GigaBrands is a fast-growing global eCommerce growth partner helping brands scale profitably across marketplaces, with deep expertise in Amazon operations, advertising, brand management, and performance optimization. The team operates in a high-performance, entrepreneurial environment focused on ownership, accountability, and measurable impact.

About the role

GigaBrands is hiring an Executive Assistant on behalf of a client to support executive leadership in managing operations, communications, and strategic initiatives. This role requires a highly organized, proactive professional capable of handling confidential matters while managing multiple priorities in a fast-paced corporate environment.

The ideal candidate thrives under pressure, anticipates needs before they arise, and can independently manage projects and executive coordination with minimal supervision.

Key responsibilities

• Serve as liaison between the CEO and management team
• Support implementation and coordination of special projects and executive initiatives
• Facilitate meetings, corporate events, and executive engagements
• Manage executive calendar, scheduling, and travel logistics
• Manage and prioritize executive email communications
• Prepare and coordinate presentations, reports, and executive communications
• Drive internal and external communication coordination when required
• Perform clerical and executive administrative duties
• Handle confidential information with professional discretion
• Execute additional assignments and tasks delegated by the CEO

Requirements

• Valid passport and willingness to travel when required
• Reliable, goal-oriented, and committed professional
• Self-motivated with the ability to thrive in fast-paced corporate environments
• Quick learner eager to take on new responsibilities
• Strong organizational and project management skills
• Exceptional problem-solving capabilities
• Impeccable multitasking and prioritization skills
• Excellent time management and attention to detail
• Professional, friendly, and confident demeanor
• Exceptional interpersonal and communication skills
• High degree of trustworthiness and dependability
• Ability to handle complex situations and provide creative solutions
• Pride in delivering high-quality work and continuous improvement
• Strong ownership mentality with a proactive, "can-do" attitude
• Professional discretion and confidentiality required

Skills & technical requirements

• Fluency in English (spoken and written) is mandatory
• Portuguese language proficiency is highly preferred
• Strong command of Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Forms, Slides)
• Familiarity with productivity and project management tools
• Experience supporting remote or virtual teams is an advantage

Benefits & working conditions

• Full-time employment (40 hours per week)
• Competitive salary package
• Opportunity to work directly with executive leadership
• Exposure to international operations and travel opportunities
• High-growth, performance-driven work environment