Company Secretary- Asia

About Us

• GKN Automotive is the market leader in conventional, all-wheel and electrified drive systems
• and solutions. With a comprehensive global footprint, we design, develop, manufacture and
• integrate an extensive range of driveline technologies for over 90% of the worlds car
• manufacturers.

Role purpose

• The Company Secretary - Asia will play a pivotal role in ensuring timely compliance with
• company law provisions, corporate governance standards, and all statutory requirements
• across the organization. This includes monitoring and coordinating compliance with relevant
• laws (including labor, RBI, and FEMA), managing the proper conduct of board meetings and
• AGMs, and advising the Board on new legal requirements. The role will also focus on
• maintaining high corporate governance standards, including ABC and POSH compliance,
• implementing governance policies, and providing compliance training across India.
• The position is responsible for reviewing and managing contracts, including drafting and
• vetting legal agreements, arbitration, and conciliation documents, as well as negotiating with
• suppliers and customers. In addition, the Company Secretary will lead effective litigation
• management, ensuring timely filings and coordination with external agencies and legal
• bodies to resolve disputes and minimize legal risks.
• Investigate all kinds of incidents and reports and provide expert advice to more senior
• colleagues. Minimize risk exposures and ensure adherence with regulatory standards by
• working with all internal functions to make sure compliance programs are properly
• implemented.

Regulatory Affairs

• Take responsibility for providing specific elements of the regulatory affairs service with
• guidance from senior colleagues.
• Document Preparation
• Edit document in line with organizational style guidelines and prepare information for
• publication.
• Information and Business Advice
• Provide specialist advice on the interpretation and application of policies and procedures,
• resolving queries and issues and referring very complex or contentious issues to others.
• Recommendations
• Advise managers how to apply a wide variety of existing procedures and precedents.
• Corporate Governance
• Support corporate governance practices, aiding in policy enforcement and risk management
• and contributing to transparent and ethical behavior.
• Board Relationship
• Develop and improve relationships with board members, identifying priorities, issues, and
• strategic challenges and preparing them for discussion. Work is focused on a significant
• function or equivalent area of the business.
• Contract Management
• Deliver required outcomes by managing day-to-day relationships with contract service
• providers while working within an established contract management plan.
• Contract Requirements
• Identify contract requirements and write specifications for a small portfolio or area of the
• business for existing contracts and/or new contracts.
• Audit Compliance
• Manage a portfolio of audit assignments. Ensure that the team plans and delivers audits that
• cover identified risk areas, and that appropriate corrective actions are agreed on with
• auditees. Resolve issues arising from audits and refer serious or contentious issues to the
• audit program leader.

Litigation Management

Coordinate a specific set of legal cases, ensuring efficiency, effectiveness, and cost

conscious processing.

Values & Behaviours

• Ingenious: Manages complexity
• Makes sense of complex, high quantity, and sometimes contradictory information to
• effectively solve problems. For example, looks at complex issues from multiple angles
• explores issues to uncover underlying issues and root causes sees the main consequences
• and implications of different options.
• Collaborative: Builds trust
• Gains the confidence and trust of others through honesty, integrity, and authenticity. For
• example, builds a team with an exemplary reputation for reliability and for meeting even
• difficult commitments. Builds trust among people and groups by ensuring honest and up
• front communication maintains transparency.
• Collaborative: Builds relationships
• Builds partnerships and works collaboratively with others to meet shared objectives. For
• example, encourages coworkers and external partners to work together as a team, and
• makes sure they get credit for doing so. Encourages people to share their honest views,
• responds in a non-defensive way when they do.
• Principled: Communicates effectively
• Develops and delivers multi-mode communications that convey a clear understanding of the
• unique needs of different audiences. For example, listens attentively and takes an interest.
• Keeps others well informed conveys information clearly, concisely, and professionally when
• speaking or writing.
• Principled: Accountability
• Holds self and others accountable to meet commitments. For example, measures and tracks
• teams and own performance, and helps the team learn from success, failure, and feedback.
• Adheres to, and enforces, goals, policies, and procedures.
• Principled: Influence
• Uses compelling arguments to gain the support and commitment of others. For example,
• convinces others through a variety of means and methods of persuasion, including well
• reasoned rationale. Recognizes when compromise is necessary and shifts approach to
• accommodate others.
• Principled: Manages challenging conversations
• Steps up to address difficult issues, saying what needs to be said. For example, shares own
• ideas and points of view openly, regardless of potential criticism or risk shows conviction
• when faced with adversity and challenges raises difficult topics to be sure they are
• addressed.
• Principled: Manages stakeholders
• Anticipates and balances the needs of multiple stakeholders. For example, shares
• stakeholder feedback while inspiring others to consistently seek input and learn from their
• internal and external stakeholders. Promotes an environment of high ethical standards and
• cross-cultural sensitivity in working with all stakeholders.
• Driven: Action oriented
• Takes on new opportunities and tough challenges with a sense of urgency, high energy, and
• enthusiasm. For example, takes immediate, decisive, independent action to resolve issues
• or problems. Persists as needed. Quickly and consistently identifies and pursues beneficial
• new opportunities.
• Driven: Prioritisation
• Plans and prioritizes work to meet commitments aligned with organizational goals. For
• example, strengthens alignment and coordination between own work and others, providing
• well-sequenced activities and exact time frames. Foresees and resolves many potential
• bottlenecks and delays.
• Skills
• Policy and Regulation
• Works with full competence to interpret and apply knowledge of laws, regulations and
• policies in area of expertise. Typically works without supervision and may provide technical
• guidance.
• Data Collection and Analysis
• Works with full competence to determine and analyze trends from data that is collected to
• assist in compiling reports that will help in decision-making. Typically works without
• supervision and may provide technical guidance.
• Compliance software
• Applies concepts of knowledge / skill without requiring supervision also able to provide
• technical guidance when required
• Compliance and Regulatory Principles
• Works with full competence to maintain a deep understanding and adherence to complex
• regulatory frameworks and compliance requirements governing investment banking
• activities. Typically works without supervision and may provide technical guidance.
• Reporting
• Works at an advanced level to create reports for various audiences as relevant, in a lucid
• and effective manner, keeping in mind the purpose of reports. Typically works independently
• and provides guidance.
• Contract Management
• Works with full competence to administer, monitor and manage the provision of services in
• line with an agreed contract. Typically works without supervision and may provide technical
• guidance.
• Contract Administration
• Works with full competence to administer contracts effectively. Typically works without
• supervision and may provide technical guidance.
• Legal Communication
• Works with full competence to communicate effectively on legal matters. Typically works
• without supervision and may provide technical guidance.

Education

Bachelors Degree or Equivalent Level

Experience

• Experience enables job holder to deal with the majority of situations and to advise others
• (Over 3 years to 6 years)
• The role further includes providing legal and compliance support to GKN Automotive
• Bengaluru, managing the GKN Trust compliance, and overseeing corporate and internal
• audits, secretarial audits, and IFC testing. The Company Secretary will ensure the timely
• closure of follow-up points and compliance with all internal policies, including Legatrix
• compliance
• Key responsibilities
• Regulatory and Compliance Management